Task
Background of Organization
The organization of Grow Your Business is developed for easing the utilization of the factors for easing the simplification of the factors. The implication of the factors would be aligned with the formation of the information processing. The vegetable market would require the information of the utilization. The Grow Your Business organization would require the implication of the effective and successful activity. The utilization would be implied for easing the implication of the operations. Jones has been working tirelessly for the growth of the vegetables and supplying the customers with the fresh vegetables. Jones’ wife Jane had decided that the use of the information system would be required for the business. It would allow the implication of the information and using effective support for the processing of the information. The alignment would also be helpful for supporting the growth and development of the activities. The alignment would also be helpful for easing the flow of information and developing the transportation for the customers. The customer’s order the vegetables and the organization are in need of the effective proposition of operations. The orders are either picked from the local stores or delivered to the customers.
Organization Chart
The following is the organizational chart for Grow Your Business,
Figure 1: Organizational Chart of Grow Your Business
(Source: Created by the author)
It is evident from the organizational chart that Jones John and Jane are at the top most hierarchy that controls all the operations of the organization. They have two separate sections and agreed to the term that Jane would take care of the customer handling and management. Jane would effectively manage the customers for easing the management of the information and taking care the needs of the customers. Chris, Christina, and Charlie would assist Jane for the management of customers by taking orders on phone. Mark and Marsha would also report to Jane and would take care of the orders packaging. Dirk is an assistant employed for assisting Mark and Marsha in their store activities. Jones has Noel, Noeleta, Nick, and Netta for supporting the gardening activities of the organization. Tim is a manager employed for reporting to Jones and supervises Mark and Marsha for easing the transportation services. They would deliver the vegetables to the customers. The combination of all the activities would keep the information flow and running of the operations. The continuation of the effective and implied for easing the operations of Grow Your Business would be supported by the use of effective operation development.
Business Information
Problem Description
The operations of Grow Your Business have been manual in operations and Jones has to manage the operations by himself. He takes care of the order by talking to the customers by himself and then providing the customers with the expected vegetables. It is a manual process that consumes much time and often results in exhausting time of Jones. The time can be utilized by Jones for increasing the production of the organization. The problems of Grow Your Business are,
Lack of information: The vegetable market would require the information of the utilization. The Grow Your Business organization would require the implication of the effective and successful activity. The customer’s order the vegetables and the organization are in need of the effective proposition of operations.
Limited Scope of Operations: The utilization would be implied for easing the implication of the operations. The alignment would also be helpful for supporting the growth and development of the activities. The alignment would also be helpful for easing the flow of information and developing the transportation for the customers.
Delay in Completion: The time consuming and the delay in operations are the major problem for the organization. The activities are required for supporting the operations and it would align with the use of proper documentation and formation.
Anticipated Business Benefits
Jones has been working tirelessly for the growth of the vegetables and supplying the customers with the fresh vegetables. Jones’ wife Jane had decided that the use of the information system would be required for the business. It would allow the implication of the information and using effective support for the processing of the information. The organization of Grow Your Business is developed for easing the utilization of the factors for easing the simplification of the factors. The implication of the factors would be aligned with the formation of the information processing. Some benefits of the improved information system are,
Faster Processes: The faster processes would be aligned with the support and improved functional development. The faster information transfer would help in easing the effective management of the processes.
Improved Operations: The effective and smart operations would be helpful for easing the utilization of the factors aligning the successful formation development. The activities would be aligned for easing the utilization of the processes.
Integrated Information: Grow Your Business would get the benefit of easy information processing. The integrated information processing would be developed for easing the information listing and using the information processing management. Jane would be able to ease the customer management with the help of integrated information processing.
System Vision Document
System Capabilities
The improved information system development would allow the use of the proper and effective development of the functions. The alignment would also be helpful for easing the flow of information and developing the transportation for the customers. The activities are required for supporting the operations and it would align with the use of proper documentation and formation. It would allow the implication of the information and using effective support for the processing of the information. The organization of Grow Your Business is developed for easing the utilization of the factors for easing the simplification of the factors. The faster information transfer would help in easing the effective management of the processes. The effective and smart operations would be helpful for easing the utilization of the factors aligning the successful formation development. The integrated information processing would be developed for easing the information listing and using the information processing management. Jane would be able to ease the customer management with the help of integrated information processing. The alignment of the effective and smart processing would be implied for easing the formation of the smart development process.
The work breakdown structure for the project of Grow Your Business is shown below,
Figure 2: Work Breakdown Structure of the Project
(Source: Created by the author)
The Gantt chart for the project of Grow Your Business is shown below,
Figure 3: Gantt chart of the Project
(Source: Created by the author)
The risk matrix for the project of Grow Your Business is shown below,
|
Risk Factor |
Probability |
Severity |
Mitigation |
|
Lack of Information |
Likely |
High |
Mitigate |
|
System Development Errors |
Unlikely |
Critical |
Avoid |
|
Over Budget |
Possible |
High |
Enhance |
|
Delay in Operations |
Almost Certain |
Low |
Accept |
|
Human Mistakes |
Rare |
Moderate |
Transfer |
The cost benefit analysis for the project of Grow Your Business is shown below,
|
Cost benefit analysis |
||||
|
Year 0 |
Year 1 |
Year 2 |
Year 3 |
|
|
Net economic benefit |
$0 |
$15,000 |
$16,000 |
$17,000 |
|
One time cost |
($25,000) |
$0 |
$0 |
$0 |
|
Recurring cost |
$0 |
($6,000) |
($6,000) |
($6,000) |
|
Net cash flow |
($25,000) |
$9,000 |
$10,000 |
$11,000 |
|
Discount factors |
||||
|
Discount rate |
5% |
|||
|
Year Index |
0 |
1 |
2 |
3 |
|
Discount factor |
1 |
0.95 |
0.91 |
0.86 |
|
Discounted flows |
||||
|
Cost |
($25,000) |
($5,714) |
($5,442) |
($5,183) |
|
Benefit |
$0 |
$14,286 |
$14,512 |
$14,685 |
|
Net |
($25,000) |
$8,571 |
$9,070 |
$9,502 |
|
Cummulative |
($25,000) |
($16,429) |
($7,358) |
$2,144 |
|
Net present value |
$2,144 |
|||
|
ROI |
9% |
|||
|
Payback Analysis |
||||
|
Years |
Months |
|||
|
2 |
9 |
|||
|
Payback Period in Years |
2.75 |
|||
Apart from the interviews, the data can be gathered using the effective and improved methods of surveys and study of various literatures. The use of the surveys would be effectively implied for easing the successful management of the processing. The data gathering would be employed for easing the formation of the required data for the operation development. The existing information would be based on the sincere use of the operations and development. The effective and smart data collection would be helpful for easing the utilization of the factors aligning the successful formation development. The integrated information data collection would be developed for easing the information listing and using the information data collection management. Jane would be able to ease the customer management with the help of integrated information data collection. The alignment of the effective and smart data collection would be implied for easing the formation of the smart development data collection. It is also useful for integrating the alignment of the smart processing and utilization of the improved alignment methods.
Work Breakdown Structure and Project Chart
The use case for the project of Grow Your Business is shown below,
Figure 4: Use Case of the Project
(Source: Created by the author)
|
Use Case ID: |
UID_00901 |
|
Use Case Name: |
Credit Card Payment System |
|
Actor: |
Regular Customers, Standard Customers, GYB head office |
|
Description: |
The customers would be required for making the payment via credit card. The GYB would receive the information summary statement from the local store and initiate a credit card payment system for easing the processes of the customer payment. Moreover, the use of the proper documentation would also support the alignment of the improve factors. |
|
Preconditions: |
Receiving the summary statement from the local stores |
|
Postconditions: |
Customer payment would be credited to the account of the customer |
|
Priority: |
High |
|
Frequency of Use: |
High |
|
Normal Course of Events: |
Local owner > GYB office > Customer |
|
Alternative Courses: |
Local Owner > GYB Office > Credit Point > Update of information > Local Owner > Customer |
|
Exceptions: |
NA |
|
Includes: |
Sales received, Update of customer account |
|
Special Requirements: |
NA |
|
Assumptions: |
Payment would be received, bank servers would work effectively and no delay would be faced |
|
Notes and Issues: |
NA |
The ERD for the project of Grow Your Business is shown below,
Figure 5: ERD of the information system of GYB
(Source: Created by the author)
The domain model class diagram for the project of Grow Your Business is shown below,
Figure 6: Domain Model Diagram of the information system of GYB
(Source: Created by the author)
The system sequence diagram for the project of Grow Your Business is shown below,
Figure 7: Domain Model Diagram of the information system of GYB
(Source: Created by the author)
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