Qualitative and quantitative aspects of a project
Discuss about the Project Portfolio Management for Risk Management.
Most of the projects are made of small distinct subprojects. For the success of these projects, it calls extra attention from the project management department because of the significant division between the subprojects. For better results in a project, it has to be viewed in both qualitative and quantitative aspects. It is evident that many projects have failed because of focusing on one side and that is the quantitative part. Many projects manager seems to forgo the qualitative aspect such as the differences in culture which eventually put them in a risky position of project failure. System thinking is an important approach toward the project which emphasizes the discipline of seeing something in a whole manner (Bible & Bivins 2011). It helps one in seeing the relationship and patterns of various aspect in a project rather than seeing it in one side. It comes with numerous benefits such as better risk planning and avoidance, therefore, putting a surety in the end result cost. It also helps in seeing all the activities in a project are well covered and that nothing has been left out. At the moment of progress report preparation, this approach counts as a plus to the managers since it makes the task easy. All the stakeholders in an organization are also able to stay engaged all through the project until its completion (Wilson & Haperen 2015).In other terms, system engineering recognizes it as an integrative tool that helps in bringing together theories, foundations, and representation of system science together with approaches to system practice. Project management has been one of the most demanded topics in the different field especially the scientific field. Despite this, there is still not much that has been written concerning its relationship with project management. However, its implementation has been encountered by several environmental challenges that have eventually led to the demand of new approaches. It is evident that traditionally, project management emphasized on planning and this resulted in very low outcome in a way it was not expected to.
An organization keeps up its attention on the endeavor it’s fastened in with through a varied leveled stream of skilled people that brings organize and dependable management of the assets needed for the task end. It’s a channel of initiative that guarantees that applicable treatment of the project is finished to maintain change and organize on the endeavor courses of events and uses. Once one amongst the amount within the chain of importance slakes with their obligations, the whole channel might endure disappointment and bug (Skyttner, 2001). In the case of Macondo, the conclusion that happened is followed to a general disappointment of administration. The administration stream had an opening of obligations selected for each one amongst the amount. This prompted disappointments known with administration caused by ineffectual initiative at basic circumstances, uncalled for and shy teams, incapable administration and oversight of written agreement employees, lacking utilization of innovation and inability to properly break down and acknowledge likelihood (Kerzner, 2013). These were the principle explanations behind the conclusion at Macondo. Despite the actual fact that the disappointments weren’t inevitable, it’s without ambiguity evident that administration breakdown contains a tremendous commitment to the results.
Benefits of system thinking approach
Generally, the framework hypothesis offers a new way to manage an organization’s procedures through applicable associations and it centers on the authoritative structure (Kodukula 2014). Hypothesis identifies with framework thinking therein it opens the association between what happens and what is concerned with the entire procedure of the endeavor. The overall framework hypothesis provides a ground of a considerable format for the expansive components of framework considering. Through giving a standard stream of the task, this idea options itself as Associate in Nursing equipment in framework thinking since it communicates the requested relationship between all of the means square measure performed in a very framework venture (Skyttner 2005). It likewise fuses the components of framework data and yield that facilitate in obtaining the angle of the money advance of a task. This can be an excellent stage to screen and management the advance of a task. On the off likelihood that offered licitly and adequately, this can be the equipment that might have supported the administration in Macondo to stay off from the conclusion that happened due to administration disappointments.
Once the organization is divided into structures that are distinct, it brings lucidity and core interest. This hypothesis relates squarely to framework thinking on the grounds that in it there’s a stream of request during which things ought to be finished (Wysocki, 2014). This maintains a strategic distance from trait and disappointment of task administrators. A task is remarkably sorted out and arranged to stream within the event that it contains these affordable complete structure that permits every level of administration to urge bearings on whom to answer to. This work is expedited by giving the request to the amount administrators and senior level supervisors subordinate to ensure due dates square measure met which gauges need square measure accomplished. This is a solution for staffing problems which will be countered by the difficulties of resistance and absence of sorted out varieties of the stream (Resch 2011). Let’s say, BP did inadequately craft by work distribution and work assignments at Macondo. This hole was created in lightweight of the actual fact that BP targeted a touch facilitate to the lesser penetrating creator suspect of basic arrange selections and what is more is that it didn’t have a successful hunt for contribution from the specialized specialists. It likewise was drawn up by commerce one amongst the good website pioneers from another equipment to the Deepwater Horizon whereas it had not suitably determined his capability to substitute the one within the equipment.
System engineering as an integrative tool
The absence of applicable superintendence of the representatives wherever basic wasn’t licitly done. This prompted crucial holes in oversight and superintendence (Kerzner 2013). There’s a locality of shut in the association that spends vital time within the procedure of management and execution of the work beneath concern. These structures are backed up by the authoritative structures, let’s say, work, usually connected with administration, divisional a subdivision on ventures, a lattice that utilizes several distinctive configurations and autarchy that is laid on open grounds of structures to convey an overtly existing of a stratified frame. The categories of association’s square measure crucial and implausibly influence the framework of thinking talents therein they furnish the premise to regulate. Such causes square measure in addition tremendously compact by the authoritative societies (Schmidt 2009). Culture contains a methodology for building individuals’ viewpoints and views into a particular form. This can be the rationale was a case that brought breakdowns at BP once Kaluza was changed from Deepwater Horizon to Macondo. In spite of the actual fact that he has been a website pioneer, he failed to have the history and association and reality of that association at Macondo concerned. This can be a significant a part of every endeavor which is that the reason impermanent substitutions for employees’ needs conciliatory talents combined with the information to understand World Health Organization got to follow World Health Organization.
Each venture accompanies the probability of dangers and specialized penchants connected with the procedures enclosed. These might run from minor dangers to wide and vital dangers that embody advanced coming up with or body activities within a venture. Along these lines, building danger and hazard administration square measure crucial contemplations for any activities. This can be the rationale every task administration has to check the degree of hazard that’s related to every procedure they mean to try to (Wilson & Haperen 2015). Estimating the risks guarantees that the pay systems square measure created for every a part of these vulnerabilities that might be expected within the task timetables. Dangers square measure connected with surprising happenings, ventures confusion and loss of core interest. In the report by the boss, it absolutely was watched that Transocean failed to prepare its team sufficiently in lightweight of crisis circumstances. Whereas it targeting the requirement for customary nice penetrate controls, Transocean neglected to include a part of crisis circumstances and the way to react to them. This was Associate in nursing oversight that got to are secured through creating a note heedfulness on the probability of a hazard at the same time (Walden, Roader, Forsberg, Hamelin & Shortell 2015). This failed to occur, later no management was introduced for any conceivable conclusion.
Project management and environmental challenges
Hazard appraisal includes the immediate components of the physical contemplations and therefore the money components of the ramifications of the endeavor (Kerzner, 2013). These square measure a district of thought keeping in mind the top goal to convey any compose the amount of hazard. In Macondo, there was Associate in the Nursing inability to finish a radical examination of the risks created by the key selections created and there was no a solitary arrangement for lenitive those dangers. The absence of various concepts needed in countering the danger of a conclusion was caused by carelessness known with the inability to look at the territories of dangers within the last phases of this ventures. Administration in Macondo neglected to counsel BP specialists, let’s say, Merrick with reference to the intelligence of setting surface concrete for obstructions that were sufficiently solid to carry surface. It, in addition, neglected to furnish the individual with a summing up of potential hazard connected with this arrangement or maybe directions on assuaging these dangers. Hazard examination needs contribution to each transcription and execution stage therefore on manage it well and a bear comes regarding. It absolutely was noticed that the exercises that conceivably additional to the conclusion happened amid the execution stage (Dufey, Frenkel, Hommel, and Rudolf, 2000). It was a significant goof for BP to utilize trendy innovation for penetrating whereas within the in the meantime dismissing the use of such innovation to counteract or brace oneself for a conclusion. Dangers faithfully emerge in such zone of ruptures.
Another important aspect in project management is ensuring the organization is in good health. This can be assessed in various areas such as the financial status and assets among others. In simple terms this referred to as business value. It enables an organization to meet its objective with ease (Kerzner 2013). Business value is modified in the best way through proper management and practicing planning in a strategic manner. This is because it has to be in line with the mission and the vision of the organization. Portfolio and program management are inevitable in business value development since they ensure the project is cost effective.
Organization strengths and weakness helps in determining its maturity. This is a condition that every organization ought to be concerned with since it has a direct effect to the overall performance. Assessing the level of maturity is always important since it helps in detecting improvement. In project management, the organization needs to compare its current project management practices and its anticipated practices (Schmidt 2009). This begins by first knowing project management tools that are related to an organization. An organization knows if it is progressing as it starts gaining wide project management approach and strategies. Mainly, this assessment is done by professional project management team.
Role of organizational structure in project management
For the success of any project, it has to undergo all the phases of a project portfolio management life cycle. Every phase has its own has its distinctive and vital purpose that contributes to the end results (Bible & Bivins 2011). It consists of four stages namely; the initiation of the project, planning, implementation and execution and the closure of the project. In the first stage, the project is checked if it is aligning with the organization mission and vision. It then moves to the next stage where it is broken down and allocated with the resources it demands for completion. It then proceeds to the third stage where a balanced portfolio is selected to start working on the project. The last stage is completion where the project is successfully completed, canceled or postponed due to various reasons.
It evident enough that every project is composed of networks of interrelations which add up to the end results of the end projects. It is worth noting that there is a cause and effect relationship between all the factors that operate together in a given system (Dufey, Frenkel, Hommel & Rudolf 2000). For example, research indicates that as a project is drawing close to the deadline, anxiety and pressure among the staffs tend to rise. Consequently, this contributes to the high number of employees leaving the job. This causes a lagging in the project and doing the work time and time again. An action seems to be taken at the end result but it’s clear that the problem started far away to come to this place. If the collect measure measures were taken in absorbing the pressure, this would have saved the organization a lot of trouble. Every stakeholder in a given project has a direct input in the project’s end results. One thing that can really be of help is the focus of stakeholder’s well-being. Their wellbeing dictates their productivity in the projects. A practical example is on the health of the stakeholders. The project manager can prioritize their health by providing free check-ups, cheap medical scheme, and their safety during the daily operations. These help in reducing the low productivity that arises from absenteeism and also the added cost that comes with recruiting new employees due to deaths or fatal accidents
References
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Dufey, G., Frenkel, M., Hommel, U. & Rudolf, M. (2000). Risk management: challenge and opportunity. Berlin: Springer.
Kerzner, H. (2013). Project management: case studies. Hoboken, New Jersey: John Wiley & Sons, Inc.
Kodukula, P. (2014). Organizational project portfolio management: a practitioner’s guide. Plantation, Florida: J. Ross Publishing.
Skyttner, L. (2001). General systems theory: ideas & applications. Singapore River Edge, N.J: World Scientific.
Walden, D., Roedler, G., Forsberg, K., Hamelin, R. & Shortell, T. (2015). Systems engineering handbook: a guide for system life cycle processes and activities. Hoboken, New Jersey: Wiley.
Schmidt, T. (2009). Strategic project management made simple: practical tools for leaders and teams. Hoboken, N.J: John Wiley & Sons.
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Waring, A. (2003). Practical systems thinking. London: Thomson Learning.
Moser, H. (2014). Systems engineering, systems thinking, and learning: a case study in the space industry. Cham: Springer.
Skyttner, L. (2005). General systems theory: problems, perspectives, practice. Hackensack, NJ: World Scientific.
Wysocki, R. (2014). Effective complex project management: an adaptive agile framework for delivering business value. Plantation, FL: J. Ross Publishing.
Resch, M. (2011). Strategic project management transformation : delivering maximum ROI & sustainable business value. Ft. Lauderdale, Fla: J. Ross Pub.
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