Toyota Project Plan For Brexit-related Process And Regulatory Requirements

Overview of Toyota

Toyota Motor Corporation is one of the popular multinational automotive companies based in Japan. Toyota is the market leader in selling hybrid electric vehicles. It is the world’s largest automobile manufacturer. They have their market all around the world and not limited to Japan only. They sell cars in the UK as well. The Toyota cars are exported from the UK and are sold in the EU market. Toyota builds their engine in the UK and assembles the car parts in plants on various parts of EU. However, Brexit affects Toyota as well. Britain’s car industry faces £4.5bn bill if they leave UE without conducting any trade deals.

Brexit affects almost all the car industries of the UK and Toyota is one of them. After the Brexit, they will have to manufacture car engines and will have to assemble all the car parts in the UK. Therefore, they will have to make changes in the business operations. Toyota thus decides to update the supply chain management. They also plan to adopt a new ERP solution. The project will take around 6 months to get completed. I have appointed by Toyota to prepare a project plan following Toyota will carry out the business activities. The project will cost around $ 70,000.

SWOT Analysis

Strength

The small car companies will not get help from the EU. It will help Toyota to stay ahead in the local market.
Toyota has to follow the rules, regulations and restrictions of EU; theywill not have comparatively fewerrestrictions (Seethamraju 2015).

iii. Toyota can hire more employees from the UK, and the UK will be benefitted.

Weaknesses

Toyota will have to follow heavy trade policies and will have to spend heavy on trading. The UK market will shrink, andit will affect Toyota heavily.
UK exit will negatively influence the tax revenues as well. Toyota will shrink until and unless other markets are opened (Shen, Chen and Wang 2016).

iii. Many EU people will lose jobs. Toyota will lose skilled employees.

Opportunities

Britons support Brexit, andeveryone believes that Britons will help the UK. Thus the UKwill get economic aid to re-establish itself as one of the leaders of the world (Tarhini, Ammar and Tarhini 2015). This will give Toyota to reshape their business and establish themselves in the UK market.
The new ERP implementation will help Toyota to conduct the business efficiently and ethically.

iii. The supply chain management system will help them to conduct the business according to the Brexit conditions.

Threats

The UK banks suffered loss by $130bn for the Brexit. The British pound value gets decreased to $1.35 (Ha and Ahn 2014). Toyota will also suffer economically and financially.

Toyota decides to upgrade the supply chain management for the Brexit. Toyota will bring change in business process and decision making (Tian and Xu 2015). The new business model can give them benefits or can prove to be disastrous.
Brexit suffers economically and financially for the Brexit. Toyota can similarly suffer both economically and financially. The risk is high. They will lose the competitive advantage in the world. They will face heavy monetary loss.

iii. Toyota also plans to implement a new ERP solution. The Toyota employees need time to adopt this new software (Antero 2015). The new ERP software is not fully tested; the software can give faulty results.

Resource Name	Type	Role
Automobile mechanic	Work	He is responsible for constructing car parts
Automobile service mechanic	Work	He is responsible to set up and assemble car parts and provide necessary assistance to the automobile mechanic
Automotive brake mechanic	Work	He is responsible for working on the brake of the car
Automotive mechanical repairer	Work	He repairs the car parts and does the wielding
Automotive service technician – brakes	Work	He supports the brake mechanic, he setups the brake in the car
Automotive service technician – steering	Work	He works on the steering of the cars
Automotive service technician – suspension	Work	He is in charge to work on the suspension of the car
Application Engineer	Work	He is in charge to monitor the operations of the ERP software
Database Administrator	Work	He manages of the database of the ERP software
Programmer	Work	He writes codes for the ERP software
Programmer Analyst	Work	He analyses the ERP program and finds out the risks and issues of the software
Project Manager	Work	He is responsible for monitoring and administering the entire project
Toyota Director	Work	He has appointed the Project Manager to recommend a process to upgrade the supply chain management and implementation of new ERP software
Automobile parts supplier	Work	He is responsible for supplying the car parts
Mechanical parts supplier	Work	He is responsible for providing all the mechanical parts of the car
Content writer	Work	He prepares the official documentation
Mechanical Engineer	Work	He is responsible for monitoring the mechanical operations associated
Automobile Engineer	Work	He monitors whether the steering, brake, suspension, tires have been appropriately setup or not
Painter	Work	He paints the car
Software Tester	Work	He tests the ERP application
Trainer	Work	He trains the employees of Toyota company
IT Support	Work	He assists the programmer, programmer analyst and the software tester and the client

Project Plan

Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
Toyota implementing new ERP System	193 days	Wed 28-03-18	Fri 21-12-18			$ 70,664.00
Toyota’s post-Brexit Supply Chain Management Process	124 days	Wed 28-03-18	Mon 17-09-18			$ 43,400.00
Plan	16 days	Wed 28-03-18	Wed 18-04-18			$ 2,304.00
Car Design and Engineering	16 days	Wed 28-03-18	Wed 18-04-18			$ 2,304.00
Cars’ Parts Selection	6 days	Wed 28-03-18	Wed 04-04-18		Automobile mechanic	$ 720.00
Design of Roll Cage	6 days	Thu 05-04-18	Thu 12-04-18	4	Automobile mechanic	$ 720.00
Design of the Suspension System	4 days	Fri 13-04-18	Wed 18-04-18	5	Automobile mechanic,Automotive service technician – suspension	$ 864.00
Source	9 days	Fri 13-04-18	Wed 25-04-18			$ 3,456.00
Automobile parts supply	5 days	Fri 13-04-18	Thu 19-04-18	5	Automobile parts supplier	$ 640.00
Mechanical components supply	5 days	Fri 13-04-18	Thu 19-04-18	5	Mechanical parts supplier	$ 640.00
Tires’ supply	4 days	Fri 13-04-18	Wed 18-04-18	5	Automobile parts supplier	$ 512.00
Miscellaneous components	5 days	Fri 13-04-18	Thu 19-04-18	5	Automobile parts supplier,Mechanical parts supplier	$ 1,280.00
Creating Final Bill of the Components	4 days	Fri 20-04-18	Wed 25-04-18	8,9,10,11	Content writer	$ 384.00
Make	51 days	Thu 26-04-18	Thu 05-07-18			$ 17,776.00
Car Manufacturing	23 days	Thu 26-04-18	Mon 28-05-18			$ 8,032.00
Roll Cage Design and Implementation	9 days	Thu 26-04-18	Tue 08-05-18			$ 5,152.00
Evaluation	5 days	Thu 26-04-18	Wed 02-05-18	12	Automobile Engineer,Mechanical Engineer	$ 1,600.00
Car Material Analysis	4 days	Thu 26-04-18	Tue 01-05-18	12	Automobile Engineer	$ 640.00
Performance Analysis of Car	4 days	Thu 03-05-18	Tue 08-05-18	16	Automobile Engineer,Automobile service mechanic,Automotive service technician – brakes,Automotive service technician – steering,Automotive service technician – suspension	$ 2,272.00
Final Drawings	4 days	Thu 03-05-18	Tue 08-05-18	16	Automobile Engineer	$ 640.00
Car System Design and Implementation	14 days	Wed 09-05-18	Mon 28-05-18			$ 2,880.00
Dynamic Simulation	4 days	Wed 09-05-18	Mon 14-05-18	19	Automobile Engineer	$ 640.00
Detailed Analysis of the Materials used for Cars	6 days	Tue 15-05-18	Tue 22-05-18	21	Mechanical Engineer	$ 960.00
Final Drawings	4 days	Wed 23-05-18	Mon 28-05-18	22	Automobile Engineer,Mechanical Engineer	$ 1,280.00
Car Fabrication	28 days	Tue 29-05-18	Thu 05-07-18			$ 9,744.00
Assemble Roll Cage	18 days	Tue 29-05-18	Thu 21-06-18			$ 4,304.00
Pipe Work	5 days	Tue 29-05-18	Mon 04-06-18	23	Mechanical Engineer,Automotive mechanical repairer	$ 1,400.00
Joint Work	5 days	Tue 05-06-18	Mon 11-06-18	26	Mechanical Engineer,Automotive mechanical repairer	$ 1,400.00
Levelling	4 days	Tue 12-06-18	Fri 15-06-18	26,27	Automotive mechanical repairer,Mechanical Engineer	$ 1,120.00
Electrostatic Painting	4 days	Mon 18-06-18	Thu 21-06-18	26,27,28	Painter	$ 384.00
Assemble Suspension System	10 days	Fri 22-06-18	Thu 05-07-18			$ 5,440.00
Organising Car Parts	4 days	Fri 22-06-18	Wed 27-06-18	29	Automobile Engineer,Automobile mechanic,Automobile service mechanic	$ 1,600.00
Car Front Suspension Assemble	6 days	Thu 28-06-18	Thu 05-07-18	31	Automobile Engineer,Mechanical Engineer	$ 1,920.00
Car Rear Suspension Assemble	6 days	Thu 28-06-18	Thu 05-07-18	31	Automobile Engineer,Mechanical Engineer	$ 1,920.00
Testing and Delivery	30 days	Fri 06-07-18	Thu 16-08-18			$ 14,008.00
Final Assemble	15 days	Fri 06-07-18	Thu 26-07-18			$ 6,096.00
Assemble Steering System	6 days	Fri 06-07-18	Fri 13-07-18	33	Automobile Engineer,Automobile service mechanic,Automotive service technician – steering	$ 2,256.00
Assemble Braking System	6 days	Fri 06-07-18	Fri 13-07-18	33	Automobile Engineer,Automotive brake mechanic,Automotive service technician – brakes	$ 2,256.00
Painting	4 days	Mon 16-07-18	Thu 19-07-18	36,37	Painter	$ 384.00
Customisation	5 days	Fri 20-07-18	Thu 26-07-18	38	Automobile mechanic,Automobile service mechanic	$ 1,200.00
Testing	12 days	Mon 16-07-18	Tue 31-07-18			$ 3,544.00
Braking Test	4 days	Mon 16-07-18	Thu 19-07-18	37	Automotive service technician – brakes	$ 384.00
Acceleration Test	3 days	Fri 20-07-18	Tue 24-07-18	41	Automobile service mechanic	$ 360.00
Detailed Inspection of Assembly and Welding	5 days	Wed 25-07-18	Tue 31-07-18	36,37,41,42	Automobile Engineer,Mechanical Engineer,Project Manager	$ 2,800.00
Testing of Procured Parts of Cars	12 days	Wed 01-08-18	Thu 16-08-18			$ 4,368.00
Operation Testing	4 days	Wed 01-08-18	Mon 06-08-18	43	Automobile Engineer,Project Manager	$ 1,600.00
Warranty File Review	3 days	Tue 07-08-18	Thu 09-08-18	45	Automobile Engineer,Content writer	$ 768.00
Final Approval	5 days	Fri 10-08-18	Thu 16-08-18	46	Automobile Engineer,Project Manager,Toyota Director	$ 2,000.00
Return	10 days	Fri 17-08-18	Thu 30-08-18			$ 2,400.00
Earned Revenues	5 days	Fri 17-08-18	Thu 23-08-18	47	Project Manager	$ 1,200.00
Profit Calculation	5 days	Fri 24-08-18	Thu 30-08-18	49	Project Manager	$ 1,200.00
Documentation Processes	6 days	Fri 31-08-18	Fri 07-09-18	50	Content writer,Project Manager	$ 2,016.00
Renewal of Processes	6 days	Mon 10-09-18	Mon 17-09-18	51	Project Manager	$ 1,440.00
Software	14 days	Tue 18-09-18	Fri 05-10-18			$ 3,776.00
Developing RFP	5 days	Tue 18-09-18	Mon 24-09-18	51,52	Application Engineer,Programmer	$ 1,520.00
Selecting ERP System	2 days	Tue 25-09-18	Wed 26-09-18	54	Application Engineer,Project Manager	$ 768.00
Signing Contract	2 days	Thu 27-09-18	Fri 28-09-18	55	Application Engineer,Project Manager,Toyota Director	$ 768.00
Receiving Software	2 days	Mon 01-10-18	Tue 02-10-18	56	Application Engineer	$ 288.00
Renewal of Software	3 days	Wed 03-10-18	Fri 05-10-18	57	Application Engineer	$ 432.00
Hardware	9 days	Tue 18-09-18	Fri 28-09-18			$ 4,016.00
Hardware Upgradation	5 days	Tue 18-09-18	Mon 24-09-18	52	Project Manager	$ 1,200.00
Project Office Setup	4 days	Tue 25-09-18	Fri 28-09-18	60	Application Engineer,Database Administrator,Programmer Analyst,Project Manager	$ 2,816.00
ERP Implementer	20 days	Tue 18-09-18	Mon 15-10-18			$ 4,800.00
Developing RFP	5 days	Tue 18-09-18	Mon 24-09-18	51,52	Programmer,Programmer Analyst	$ 1,680.00
Proposals Detailed Review	3 days	Wed 03-10-18	Fri 05-10-18	56,57	Programmer Analyst,Content writer,Application Engineer	$ 1,248.00
ERP Implementer Selection	3 days	Mon 08-10-18	Wed 10-10-18	64	Application Engineer,Project Manager	$ 1,152.00
Sign Contract	3 days	Thu 11-10-18	Mon 15-10-18	65	Project Manager,Toyota Director	$ 720.00
ERP System Installation	35 days	Mon 01-10-18	Fri 16-11-18			$ 11,056.00
Documentation	9 days	Tue 16-10-18	Fri 26-10-18			$ 864.00
Documentation Processes	5 days	Tue 16-10-18	Mon 22-10-18	66	Content writer	$ 480.00
End-User Documentation Preparation	4 days	Tue 23-10-18	Fri 26-10-18	69	Content writer	$ 384.00
Training	11 days	Mon 29-10-18	Mon 12-11-18			$ 1,584.00
Training Conduct Level I	4 days	Mon 29-10-18	Thu 01-11-18	70	Trainer	$ 576.00
Training Conduct Level II	4 days	Fri 02-11-18	Wed 07-11-18	72	Trainer	$ 576.00
Train End User	3 days	Thu 08-11-18	Mon 12-11-18	72,73	Trainer	$ 432.00
Configuration	8 days	Mon 01-10-18	Wed 10-10-18			$ 2,496.00
System Implementation and Configuration	4 days	Mon 01-10-18	Thu 04-10-18	55,56	Application Engineer	$ 576.00
Preparing Prototype	4 days	Fri 05-10-18	Wed 10-10-18	76	Application Engineer,Programmer,Programmer Analyst	$ 1,920.00
Development	11 days	Fri 05-10-18	Fri 19-10-18			$ 3,072.00
Assessing Project Requirements	4 days	Fri 05-10-18	Wed 10-10-18	76	Project Manager	$ 960.00
Preparing Project Design	4 days	Thu 11-10-18	Tue 16-10-18	79	Project Manager	$ 960.00
Building Prototype	3 days	Wed 17-10-18	Fri 19-10-18	79,80	Application Engineer,Project Manager	$ 1,152.00
Data Migration	10 days	Mon 22-10-18	Fri 02-11-18			$ 1,440.00
Assessing Data Requirements	4 days	Mon 22-10-18	Thu 25-10-18	81	Database Administrator	$ 576.00
Preparing Data	3 days	Fri 26-10-18	Tue 30-10-18	83	Database Administrator	$ 432.00
Uploading Data	3 days	Wed 31-10-18	Fri 02-11-18	84	Database Administrator	$ 432.00
Testing	10 days	Mon 05-11-18	Fri 16-11-18			$ 1,600.00
Performing Unit Tests	5 days	Mon 05-11-18	Fri 09-11-18	85	Software Tester	$ 800.00
Performing Integration Tests	5 days	Mon 12-11-18	Fri 16-11-18	87	Software Tester	$ 800.00
Support	14 days	Mon 19-11-18	Thu 06-12-18			$ 1,792.00
Procedures for Setup	6 days	Mon 19-11-18	Mon 26-11-18	87,88	IT Support	$ 768.00
Help Desk Upgrade	4 days	Tue 27-11-18	Fri 30-11-18	90	IT Support	$ 512.00
Providing Assistance	4 days	Mon 03-12-18	Thu 06-12-18	91	IT Support	$ 512.00
Project Closure	11 days	Fri 07-12-18	Fri 21-12-18			$ 1,824.00
Project handover to the Client	4 days	Fri 07-12-18	Wed 12-12-18	92	Project Manager,Toyota Director	$ 960.00
Client’s Agreement	3 days	Thu 13-12-18	Mon 17-12-18	94	Toyota Director	$ 0.00
Preparing Final Documentation of the Project	4 days	Tue 18-12-18	Fri 21-12-18	94,95	Content writer	$ 384.00
Resource Release	2 days	Tue 18-12-18	Wed 19-12-18	95	Project Manager	$ 480.00

Work Breakdown Structure

WBS	Task Name	Duration	Start	Finish
0	Toyota implementing new ERP System	193 days	Wed 28-03-18	Fri 21-12-18
1	Toyota’s post-Brexit Supply Chain Management Process	124 days	Wed 28-03-18	Mon 17-09-18
1.1	Plan	16 days	Wed 28-03-18	Wed 18-04-18
1.1.1	Car Design and Engineering	16 days	Wed 28-03-18	Wed 18-04-18
1.2	Source	9 days	Fri 13-04-18	Wed 25-04-18
1.3	Make	51 days	Thu 26-04-18	Thu 05-07-18
1.3.1	Car Manufacturing	23 days	Thu 26-04-18	Mon 28-05-18
1.3.1.1	Roll Cage Design and Implementation	9 days	Thu 26-04-18	Tue 08-05-18
1.3.1.2	Car System Design and Implementation	14 days	Wed 09-05-18	Mon 28-05-18
1.3.2	Car Fabrication	28 days	Tue 29-05-18	Thu 05-07-18
1.3.2.1	Assemble Roll Cage	18 days	Tue 29-05-18	Thu 21-06-18
1.3.2.2	Assemble Suspension System	10 days	Fri 22-06-18	Thu 05-07-18
1.4	Testing and Delivery	30 days	Fri 06-07-18	Thu 16-08-18
1.4.1	Final Assemble	15 days	Fri 06-07-18	Thu 26-07-18
1.4.2	Testing	12 days	Mon 16-07-18	Tue 31-07-18
1.4.3	Testing of Procured Parts of Cars	12 days	Wed 01-08-18	Thu 16-08-18
1.5	Return	10 days	Fri 17-08-18	Thu 30-08-18
1.6	Documentation Processes	6 days	Fri 31-08-18	Fri 07-09-18
1.7	Renewal of Processes	6 days	Mon 10-09-18	Mon 17-09-18
2	Software	14 days	Tue 18-09-18	Fri 05-10-18
3	Hardware	9 days	Tue 18-09-18	Fri 28-09-18
4	ERP Implementer	20 days	Tue 18-09-18	Mon 15-10-18
5	ERP System Installation	35 days	Mon 01-10-18	Fri 16-11-18
5.1	Documentation	9 days	Tue 16-10-18	Fri 26-10-18
5.2	Training	11 days	Mon 29-10-18	Mon 12-11-18
5.3	Configuration	8 days	Mon 01-10-18	Wed 10-10-18
5.4	Development	11 days	Fri 05-10-18	Fri 19-10-18
5.5	Data Migration	10 days	Mon 22-10-18	Fri 02-11-18
5.6	Testing	10 days	Mon 05-11-18	Fri 16-11-18
6	Support	14 days	Mon 19-11-18	Thu 06-12-18
7	Project Closure	11 days	Fri 07-12-18	Fri 21-12-18

Cost-Benefit – INPUT VALUES

Hardware	$ 4,016.00
Software	$ 3,776.00
Development team salaries	$ 3,072.00
Training	$ 1,584.00
Total Development Cost	$ 12,448.00

Hardware	$ 3,560.00
Software	$ 309.00
Operational Labour	$ 17,500.00
Total Operational Cost	$ 21,369.00

Approximate salary savings	$ 99,950.00
Reduced operating cost	$ 35,550.00
Total Benefit	$ 1,35,500.00

Discount Rate Used	3.00%

Project Cost-Benefit Analysis
Analysis Variables:	Enter values for the cost-benefit analysis in the INPUT_VALUES worksheet.

Discount Rate Used	3.00%
Annual Benefits	$ 1,35,500.00
Annual Operational Costs	$ 21,369.00
One-Time Development Cost	$ 12,448.00
				Year of Project
		0	1	2	3	4	5	TOTALS

Economic Benefit		$0.00	$1,35,500.00	$1,35,500.00	$ 1,35,500.00	$ 1,35,500.00	$ 1,35,500.00
Discount Rate		1.0000	0.9709	0.9426	0.9151	0.8885	0.8626
PV of Benefits		$0.00	$1,31,553.40	$1,27,721.75	$1,24,001.69	$1,20,389.99	$1,16,883.49

NPV of all BENEFITS		$0.00	$1,31,553.40	$2,59,275.14	$ 3,83,276.84	$ 5,03,666.83	$ 6,20,550.32	$ 6,20,550.32

One-Time COSTS		$(12,448.00)

Recurring Costs		$0.00	$ (21,369.00)	$ (21,369.00)	$ (21,369.00)	$ (21,369.00)	$ (21,369.00)
Discount Rate		1.0000	0.9709	0.9426	0.9151	0.8885	0.8626
PV of Recurring Costs		$0.00	$ (20,746.60)	$ (20,142.33)	$ (19,555.66)	$ (18,986.08)	$ (18,433.09)

NPV of all COSTS		$(12,448.00)	$ (33,194.60)	$ (53,336.93)	$ (72,892.60)	$ (91,878.68)	$ (1,10,311.76)	$ (1,10,311.76)

Overall NPV								$ 5,10,238.56

Overall ROI
								4.6254
Break-even Analysis
Yearly NPV Cash FLOW		$(12,448.00)	$1,10,806.80	$1,07,579.41	$ 1,04,446.03	$ 1,01,403.92	$ 98,450.40
Overall NPV Cash FLOW		$(12,448.00)	$ 98,358.80	$2,05,938.21	$ 3,10,384.24	$ 4,11,788.16	$ 5,10,238.56

The new ERP implementation will assist the employees of the organisation to carry out the business process more efficiently and more accurately. The managers and the directors of Toyota will be able to monitor and manage the business operations and the clients’ activities well. They can predict the profit.

The Project manager prepares the entire project plan, and he is responsible for controlling and the monitor every activity of the project. He must monitor whether all the activities are being carried out within the stipulated time and stipulated budget. The stakeholders are bound to follow the project plan and need to finish the activities within the timeline and the budget. If they fail to deliver within the timeline, the project cost will increase, and in that scenario, Toyota can suffer heavy loss (Issar and Navon 2016). After the completion, the project will be handed over to the Toyota Director. If he is satisfied, he will clear all the payments and project manager will release all the resources. If he is not satisfied, the project manager will have to change strategies and will have to rework. The project manager needs to keep records and needs to prepare documentation for the business process.

Scope statement

Conclusion and Recommendation

The UK will have to face tough challenges in post Brexit period. There is a possibility they can suffer both economically and financially. This can negatively influence Toyota. Toyota can face suffering from the economic crisis as well. Toyota thus decides to change the business model. They plan to upgrade the supply change management process and want to implement the ERP software on their premises. All these can help them to adapt to the adverse condition of Brexit. They can get a competitive advantage and earn a profit.

They need to hire a trainer. The trainer will train the employees about the ERP software. The employees can be able to carry out the business operations more efficiently. The Director, the automobile engineer and the mechanical engineer, will have to take the responsibility and will have to ensure that the business operations will be carried out efficiently.

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References

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