Track RALS Volunteers Project: Virtucon Consultancy

Project Name / Team / Description

Name of Project Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Track RALS volunteers project
Name of Team	RALS software solution provider
Project description Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	The project ‘Track RALS volunteers’ is handed over to Virtucon Consultancy for developing an automatic roaster system for the volunteers who takes part in ‘Riverina Agriculture and Lifestyle Show (RALS)’ which is being organized by Globex annually. Currently the team of Globex is maintain the list of volunteers and their area of interest along with their roster manually and facing lot of problem, so RALS management has awarded the contract to their long term consultancy partner ‘Virtucon’. Because the profit from the show goes to the charity of ICV, Virtucon also decided to execute the project at non chargeable basis for their project management activity.
Team members	Name	Contact Number	E-mail
Name of Student	+61-xxxxxxxx32	[email protected]
Oliver Smith	+61-xxxxxxxx15	[email protected]
William Jones	+61-xxxxxxxx96	[email protected]
Jack Brown	+61-xxxxxxxx35	[email protected]

Technical Knowledge	The team members have the adequate technical knowledge like software requirement fulfillment criteria, data gathering technique, data sorting and rank the requirement matrix and so on
Communication or leadership skill	The team members have all required communication and leadership skills like (Management Concepts, 2017): Identify the stakeholders correctly Analyze then correctly Confident in taking decisions (Johnson, 2017) Self-Motivated, as isolate working is required Can manage conflicts smartly Team worker
Roles & Responsibilities	Name of Member	Position	Roles & Responsibilities	Roster
Name of Student	Project Manager	Central coordinator for all activities	Always
Oliver Smith	Team Member	Gather data from stakeholders	Rotational
William Jones	Team Member	Analyze the data gathered	Rotational
Jack Brown	Team Member	Develop system to suit stakeholder’s requirement	Rotational
Team Communications	Review Meetings	Time	Every alternate day at morning 0830 hrs
Location	Meeting room
How to communicate: informally either over e-mail, sms or phone and formal meeting
How to document minutes: every meeting shall have its minutes documented, each team member shall do the same on rotation basis
Data Storage: all the official data required to be accessed need to be kept at the central server folder having access to all team member with administrative power
Team rules & expectations	Previous team working experience	Positive	Clear defined goal, clear and honest communication, always keeps open mind and listen to others (O’Grady, 2017).
Negative	Clear goal not defined, favoritism and unfocused team can result in mess (Mojsilovic, 2015).
Goal of Team	The primary objective of the team is to satisfy all stakeholder’s need and expectations and work as a cohesive team
Team Values	Always look for growth of the team (Santilli, 2017) Passionate enough Self-confident Be transparent and maintain healthy work environment Behaves responsibly Care about team’s moral and respect all team member’s culture
Code of Ethics	We as a whole should share the right data identified and related with project with each other and ought to keep up healthy workplace by not faulting to each other under any conditions. We as a whole might fill in as a durable gathering and mistaken assumptions ought to be cleared at the season of emerging. We should be straightforward to our work and team members.
Rules & Expectations	Do’s	Adhere team’s decision Work whole heartedly Understand the culture properly (WordPress, 2015)
Don’ts	Avoid conflicts Absent from meeting without prior notice Bring ego in between work
Signature
Name	Name of Student	Oliver Smith	William Jones	Jack Brown

Sequence	Week – 1	Week – 2	Week – 3	Week – 4	Week – 5	Week – 6
Roles	Organiser	Name of Student	Oliver Smith	William Jones	Jack Brown	Name of Student	Oliver Smith
Scribe	Oliver Smith	William Jones	Jack Brown	Name of Student	Oliver Smith	William Jones

Record of Learning (Marchewka, 2003)	Facts known about project	Assumptions for the Project	Facts unknown about project
Volunteer’s areas of interest need to be documented	The information regarding the areas of interest are correct and true	How to cross check the data provided by stakeholders
The software must generate the volunteer related information automatically	Volunteers has adequate subject area knowledge	The originations with whom the volunteers are engaged has the same schedule as required for RALS organization
Proper data gathering techniques are required to be adopted for clear understanding of the expectations of all stakeholders	Volunteers and their organizations have planned their service along with the RALS and don’t overbook themselves in the month of November	In case of non-adherence of roster schedule by organizations with which the volunteers are engaged
Revenue generated from RALS show shall be deposited to charity fund for ICV	There shall not be any budget constraints	How much should be the upper limit of the cost budget for the project
Virtucon consultancy shall not charge any money from Globex for the project management activity as a part of contribution to charity	All resources required for the project shall be available throughout the life cycle	How much duration the project can take

Action Plan from Learning	What actions	By whom	By when
Collect and document requirement from different stakeholders	Oliver Smith	0 date + 5 days
Document the stakeholder’s expectations	Name of Student	0 date + 10 days
Organize a meeting with all volunteers according to their organization and shifts	Name of Student	0 date + 2 days
Cross verify the areas of interest filled by the volunteers with their own organization about the competency	William Jones	0 date + 20 days
Arrange for providing proper training to upgrade the skills	Jack Brown	0 date + 30 days
Arrange different categories of food to be provided to volunteers during the show	William Jones	15 days before the show
Collect and document the RALS’s requirement for the show which are required to be performed by volunteers for including in the system so that it can further generate auto report	Name of Student	0 date + 10 days

Name of Stakeholder	Designation	What need to share	When need to share	Where need to share	Purpose of sharing	Method of sharing
Name of student	Project Manager, Virtucon	All status and concern reports	Daily	Meeting room, E-mail notification and phone, sms	Keep update about happenings	Informal & formal written & verbal
William Jones	Team Member, Virtucon	All status and concern reports	Daily	Meeting room, E-mail notification and phone, sms	Keep update about happenings	Informal & formal written & verbal
Jack Brown	Team Member, Virtucon	All status and concern reports	Daily	Meeting room, E-mail notification and phone, sms	Keep update about happenings	Informal & formal written & verbal
Oliver Smith	Team Member, Virtucon	All status and concern reports	Daily	Meeting room, E-mail notification and phone, sms	Keep update about happenings	Informal & formal written & verbal
Owner, Virtucon	Board of Director, Virtucon	All trend reports of schedule, cost and quality	Weekly	E-mail and meeting room	Update and get support	Formal written & verbal
Owner, Globex	Sponsor	All trend reports of schedule, cost and quality	Weekly	E-mail and meeting room	Update and get support	Formal written & verbal
RALS Employee	Show Organiser	All trend analysis report	Weekly	E-mail and meeting room	Take appropriate action for the show	Formal written & verbal
Indigenous Community Volunteers (ICV)	Volunteer	Meeting schedule	Daily till completion of data collection	E-mail and meeting room	Collection of data	Formal or informal written
Rotary club	Volunteer	Meeting schedule	Daily till completion of data collection	E-mail and meeting room	Collection of data	Formal or informal written
St John Ambulance	Volunteer	Meeting schedule	Daily till completion of data collection	E-mail and meeting room	Collection of data	Formal or informal written

As per my understanding a leader should have convincing characteristic, team building characteristic, setting example characteristic, Highly Effective Communication skill, solution finder, can delegate the work smoothly, care for the team and passionate about the job are the few qualities which are required to successfully lead the project and all such qualities and skills are shown throughout the report (Jones, 2014). In this report the proper leadership skills like setting examples, proper sharing of work load by rotating the job so that all can understand the other’s requirement and constraints, tie the team together with common aim and objective for getting better results and very good team building capabilities has proved that the leadership qualities has been shown in the assignment too.

An ICT project manager needs to have scheduling, proper allocation of resources, proper risk management, proper budgeting, and managing team properly, handle change management smartly and manage issues well are the few techniques and skill required to properly lead the IT projects (Westland, 2013). So a project manager for IT related projects must have the experience of providing best result under tremendous pressure from multiple stakeholders and at any cost fulfill all stakeholders’ requirement, being the people related project meeting stakeholder’s needs and expectations and adhere all comments in the system should be the aim of the project.

References

Johnson, R. (2017). 5 Different Types of Leadership Styles. Retrieved September 1, 2017, from Hearst Newspapers: https://smallbusiness.chron.com/5-different-types-leadership-styles-17584.html

Jones, T. (2014, February 19). 11 Leadership Qualities of a Great Project Manager. Retrieved September 3, 2017, from Brightwork: https://www.brightwork.com/blog/11-leadership-qualities-great-project-manager#.Wa67_XThXIU

Management Concepts. (2017). Leadership and Communication Skills for Project Managers – 6101. Retrieved September 3, 2017, from www.managementconcepts.com: https://www.managementconcepts.com/Course/id/6101

Marchewka, J. (2003). Information technology project management: Providing measurable. New Jersey: John Wiley & Sons.

Mojsilovic, I. (2015, March 12). 4 Things that Have Negative Effect on Teamwork. Retrieved September 3, 2017, from https://yanado.com: https://yanado.com/blog/4-things-that-have-negative-effect-on-teamwork/

Murch, R. (2000). Project Management: Best Practices for IT Professionals. Prentice Hall [ISBN: 0130219142].

O’Grady, D. D. (2017). Let’s Be Negative And Positive About Teamwork. Retrieved September 3, 2017, from https://www.drogrady.com: https://www.drogrady.com/415/lets-be-negative-and-positive-about-teamwork/

Santilli, M. (2017). 8 core values every team should have. Retrieved September 3, 2017, from TechBeacon: https://techbeacon.com/8-core-values-every-team-should-have

Westland, J. (2013, October 10). 7 critical skills for project managers. Retrieved September 3, 2017, from Project Manager: https://projectmanager.com.au/7-critical-skills-for-project-managers/

WordPress. (2015, June 1). The Dos and Don’ts of Project Management. Retrieved September 3, 2017, from https://programsuccess.wordpress.com:https://programsuccess.wordpress.com/2015/06/01/the-dos-and-donts-of-project-management/

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