Unified Project Management Methodology (UPMM) Based On PMBOK And PRINCE2 Protocols For Change Management

Assessment of PMBOK Indexes in Executive Projects

Change Management is one of the essential areas of project management. The change management procedure for Quasar Communication Inc. organization is included in the report.

The organization that is selected for recommending and analysing the changes is Quasar Communications, Inc. There are small, large, R&D, and capital equipment projects that are carried out in the organization. The change that has been analysed to the projects running in the organization is in terms of the introduction of automation in the area of performance tracking and project selection procedures. The use of automated tools will enhance the accuracy of the operations. The occurrence of the change will have direct implications on the project properties, such as cost and schedule along with resources and scope. The change will be necessary because the selection of irrelevant projects would have caused negative impacts on the organization (Khamaksorn, 2016).

1. Basic Information around the change request that is placed
Organization Name & Project Type	Quasar Communications, Inc. Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper Research & Development Projects
Nature of Change	Automated selection of the projects
Change Requested by	R&D Analyst	Contact Information	Phone/Email Address
Brief description of change	The use of automated tools in the area of project selection will allow adequate and relevant selection of the R&D projects capable of providing increased revenues and profits.
Request Raised on	12^th October 2018	Request to be Completed By	1^st December 2018
Priority of Handling the Change	Insignificant	Low	Moderate	High
Reasoning for the change request	The R&D projects that are currently carried out are manually selected that does not include detailed analysis of the costs, benefits, and expected revenues. The use of automated tools will enhance the adequacy of the projects selected.
Additional Comments	There shall be use of BI tools and Big Data techniques for advanced analytics.

2. Detailed analysis of the change requested
Organizational Strategy & Decision Making Impact	The organization will be able to select the projects in an adequate manner as per the maximum benefits provided by the project. The prioritization of the projects will also be done accordingly (Al-Freidi, 2015).
Budget Impact	$100,000 for training, development, maintenance, planning, and resources. It will include the cost of implementation as $5,000.
Schedule/Time Impacts	6 months
Preferred Approach	Use of Project Management Body of Knowledge for implementation of the requested change in a phased manner.
Analysis By	Project Manager	Date: 13^th October 2018	15/03/2018

3. Decision Made on the Change
Approval Status	Authorized	Amendments Proposed	Not Approved	Additional Information Needed
Reason for the status	The change requested will lead to enhanced revenues and benefits to the company and competitive edge in the market
Change to be Managed by	R&D Project Manager
Approval By	CEO of the Organization	Date	15^th October 2018

1. Basic Information around the change request that is placed
Organization Name & Project Type	Quasar Communications, Inc. Small Customer Projects
Nature of Change	Automated selection of the projects
Change Requested by	Small Customer Project Analyst	Contact Information	Phone/Email Address
Brief description of change	The use of automated tools in the area of project selection will allow adequate and relevant selection of the small customer projects capable of providing increased revenues and profits.
Request Raised on	12^th October 2018	Request to be Completed By	1^st December 2018
Priority of Handling the Change	Insignificant	Low	Moderate	High
Reasoning for the change request	The small customer projects that are currently carried out are manually selected that does not include detailed analysis of the costs, benefits, and expected revenues. The use of automated tools will enhance the adequacy of the projects selected.
Additional Comments	There shall be use of BI tools and Big Data techniques for advanced analytics.

2. Detailed analysis of the change requested
Organizational Strategy & Decision Making Impact	The organization will be able to select the projects in an adequate manner as per the maximum benefits provided by the project. The prioritization of the projects will also be done accordingly (Bannazadeh, Zomorodian & Maghareh, 2013).
Budget Impact	$100,000 for training, development, maintenance, planning, and resources. It will include the cost of implementation as $5,000.
Schedule/Time Impacts	6 months
Preferred Approach	Use of Project Management Body of Knowledge for implementation of the requested change in a phased manner.
Analysis By	Project Manager	Date: 13^th October 2018	15/03/2018

3. Decision Made on the Change
Approval Status	Authorized	Amendments Proposed	Not Approved	Additional Information Needed
Reason for the status	The change requested will lead to enhanced revenues and benefits to the company and competitive edge in the market
Change to be Managed by	Small Customer Project Manager
Approval By	CEO of the Organization	Date	15^th October 2018

1. Basic Information around the change request that is placed
Organization Name & Project Type	Quasar Communications, Inc. Large Customer Projects
Nature of Change	Automated selection of the projects
Change Requested by	Large Customer Project Analyst	Contact Information	Phone/Email Address
Brief description of change	The use of automated tools in the area of project selection will allow adequate and relevant selection of the large customer projects capable of providing increased revenues and profits.
Request Raised on	12^th October 2018	Request to be Completed By	1^st December 2018
Priority of Handling the Change	Insignificant	Low	Moderate	High
Reasoning for the change request	The large customer projects that are currently carried out are manually selected that does not include detailed analysis of the costs, benefits, and expected revenues. The use of automated tools will enhance the adequacy of the projects selected.
Additional Comments	There shall be use of BI tools and Big Data techniques for advanced analytics.

2. Detailed analysis of the change requested
Organizational Strategy & Decision Making Impact	The organization will be able to select the projects in an adequate manner as per the maximum benefits provided by the project. The prioritization of the projects will also be done accordingly.
Budget Impact	$100,000 for training, development, maintenance, planning, and resources. It will include the cost of implementation as $5,000.
Schedule/Time Impacts	6 months
Preferred Approach	Use of Project Management Body of Knowledge for implementation of the requested change in a phased manner.
Analysis By	Project Manager	Date: 13^th October 2018	15/03/2018

3. Decision Made on the Change
Approval Status	Authorized	Amendments Proposed	Not Approved	Additional Information Needed
Reason for the status	The change requested will lead to enhanced revenues and benefits to the company and competitive edge in the market
Change to be Managed by	Large Customer Project Manager
Approval By	CEO of the Organization	Date	15^th October 2018

1. Basic Information around the change request that is placed
Organization Name & Project Type	Quasar Communications, Inc. Capital Equipment Projects
Nature of Change	Automated selection of the projects
Change Requested by	Capital Equipment Project Analyst	Contact Information	Phone/Email Address
Brief description of change	The use of automated tools in the area of project selection will allow adequate and relevant selection of the capital equipment projects capable of providing increased revenues and profits.
Request Raised on	12^th October 2018	Request to be Completed By	1^st December 2018
Priority of Handling the Change	Insignificant	Low	Moderate	High
Reasoning for the change request	The capital equipment projects that are currently carried out are manually selected that does not include detailed analysis of the costs, benefits, and expected revenues. The use of automated tools will enhance the adequacy of the projects selected.
Additional Comments	There shall be use of BI tools and Big Data techniques for advanced analytics.

2. Detailed analysis of the change requested
Organizational Strategy & Decision Making Impact	The organization will be able to select the projects in an adequate manner as per the maximum benefits provided by the project. The prioritization of the projects will also be done accordingly.
Budget Impact	$100,000 for training, development, maintenance, planning, and resources. It will include the cost of implementation as $5,000.
Schedule/Time Impacts	6 months
Preferred Approach	Use of Project Management Body of Knowledge for implementation of the requested change in a phased manner.
Analysis By	Project Manager	Date: 13^th October 2018	15/03/2018

3. Decision Made on the Change
Approval Status	Authorized	Amendments Proposed	Not Approved	Additional Information Needed
Reason for the status	The change requested will lead to enhanced revenues and benefits to the company and competitive edge in the market
Change to be Managed by	Capital Equipment Project Manager
Approval By	CEO of the Organization	Date	15^th October 2018

1. Basic Information around the change request that is placed
Organization Name & Project Type	Quasar Communications, Inc. Research & Development Projects
Nature of Change	Automated Performance Tracking of the project & the resources
Change Requested by	R&D Analyst	Contact Information	Phone/Email Address
Brief description of change	The use of automated tools in the area of performance tracking will provide the detailed information on the gaps and areas of improvement along with strengths & weaknesses.
Request Raised on	12^th October 2018	Request to be Completed By	1^st December 2018
Priority of Handling the Change	Insignificant	Low	Moderate	High
Reasoning for the change request	The performance tracking methods currently followed in the projects are manual which lead to the inability to track the causes behind poor or drop in performance. The use of automated tools will enhance the performance tracking processes (Cho & Lee, 2015).
Additional Comments	There shall be use of BI tools and Big Data techniques for advanced analytics.

2. Detailed analysis of the change requested
Organizational Strategy & Decision Making Impact	The organization will be able to perform better and will be able to take decisions on the measures for performance development and improvement.
Budget Impact	$100,000 for training, development, maintenance, planning, and resources. It will include the cost of implementation as $5,000.
Schedule/Time Impacts	6 months
Preferred Approach	Use of Project Management Body of Knowledge for implementation of the requested change in a phased manner.
Analysis By	Project Manager	Date: 13^th October 2018	15/03/2018

3. Decision Made on the Change
Approval Status	Authorized	Amendments Proposed	Not Approved	Additional Information Needed
Reason for the status	The change requested will lead to better employee engagement and the avoidance of issues as project delays, overrun of budget, and re-work in the projects.
Change to be Managed by	R&D Project Manager
Approval By	CEO of the Organization	Date	15^th October 2018

1. Basic Information around the change request that is placed
Organization Name & Project Type	Quasar Communications, Inc. Small Customer Projects
Nature of Change	Automated Performance Tracking of the project & the resources
Change Requested by	Small Customer Project Analyst	Contact Information	Phone/Email Address
Brief description of change	The use of automated tools in the area of performance tracking will provide the detailed information on the gaps and areas of improvement along with strengths & weaknesses.
Request Raised on	12^th October 2018	Request to be Completed By	1^st December 2018
Priority of Handling the Change	Insignificant	Low	Moderate	High
Reasoning for the change request	The performance tracking methods currently followed in the projects are manual which lead to the inability to track the causes behind poor or drop in performance. The use of automated tools will enhance the performance tracking processes.
Additional Comments	There shall be use of BI tools and Big Data techniques for advanced analytics.

2. Detailed analysis of the change requested
Organizational Strategy & Decision Making Impact	The organization will be able to perform better and will be able to take decisions on the measures for performance development and improvement.
Budget Impact	$100,000 for training, development, maintenance, planning, and resources. It will include the cost of implementation as $5,000.
Schedule/Time Impacts	6 months
Preferred Approach	Use of Project Management Body of Knowledge for implementation of the requested change in a phased manner.
Analysis By	Project Manager	Date: 13^th October 2018	15/03/2018

3. Decision Made on the Change
Approval Status	Authorized	Amendments Proposed	Not Approved	Additional Information Needed
Reason for the status	The change requested will lead to better employee engagement and the avoidance of issues as project delays, overrun of budget, and re-work in the projects.
Change to be Managed by	Small Customer Project Manager
Approval By	CEO of the Organization	Date	15^th October 2018

1. Basic Information around the change request that is placed
Organization Name & Project Type	Quasar Communications, Inc. Large Customer Projects
Nature of Change	Automated Performance Tracking of the project & the resources
Change Requested by	Large Customer Analyst	Contact Information	Phone/Email Address
Brief description of change	The use of automated tools in the area of performance tracking will provide the detailed information on the gaps and areas of improvement along with strengths & weaknesses.
Request Raised on	12^th October 2018	Request to be Completed By	1^st December 2018
Priority of Handling the Change	Insignificant	Low	Moderate	High
Reasoning for the change request	The performance tracking methods currently followed in the projects are manual which lead to the inability to track the causes behind poor or drop in performance. The use of automated tools will enhance the performance tracking processes.
Additional Comments	There shall be use of BI tools and Big Data techniques for advanced analytics.

2. Detailed analysis of the change requested
Organizational Strategy & Decision Making Impact	The organization will be able to perform better and will be able to take decisions on the measures for performance development and improvement.
Budget Impact	$100,000 for training, development, maintenance, planning, and resources. It will include the cost of implementation as $5,000.
Schedule/Time Impacts	6 months
Preferred Approach	Use of Project Management Body of Knowledge for implementation of the requested change in a phased manner.
Analysis By	Project Manager	Date: 13^th October 2018	15/03/2018

3. Decision Made on the Change
Approval Status	Authorized	Amendments Proposed	Not Approved	Additional Information Needed
Reason for the status	The change requested will lead to better employee engagement and the avoidance of issues as project delays, overrun of budget, and re-work in the projects.
Change to be Managed by	Large Customer Project Manager
Approval By	CEO of the Organization	Date	15^th October 2018

1. Basic Information around the change request that is placed
Organization Name & Project Type	Quasar Communications, Inc. Capital Equipment Projects
Nature of Change	Automated Performance Tracking of the project & the resources
Change Requested by	Capital Equipment Project Analyst	Contact Information	Phone/Email Address
Brief description of change	The use of automated tools in the area of performance tracking will provide the detailed information on the gaps and areas of improvement along with strengths & weaknesses.
Request Raised on	12^th October 2018	Request to be Completed By	1^st December 2018
Priority of Handling the Change	Insignificant	Low	Moderate	High
Reasoning for the change request	The performance tracking methods currently followed in the projects are manual which lead to the inability to track the causes behind poor or drop in performance. The use of automated tools will enhance the performance tracking processes.
Additional Comments	There shall be use of BI tools and Big Data techniques for advanced analytics.

2. Detailed analysis of the change requested
Organizational Strategy & Decision Making Impact	The organization will be able to perform better and will be able to take decisions on the measures for performance development and improvement (Fanning, 2014).
Budget Impact	$100,000 for training, development, maintenance, planning, and resources. It will include the cost of implementation as $5,000.
Schedule/Time Impacts	6 months
Preferred Approach	Use of Project Management Body of Knowledge for implementation of the requested change in a phased manner.
Analysis By	Project Manager	Date: 13^th October 2018	15/03/2018

3. Decision Made on the Change
Approval Status	Authorized	Amendments Proposed	Not Approved	Additional Information Needed
Reason for the status	The change requested will lead to better employee engagement and the avoidance of issues as project delays, overrun of budget, and re-work in the projects.
Change to be Managed by	Capital Equipment Project Manager
Approval By	CEO of the Organization	Date	15^th October 2018

The change will be implemented in the organization by developing a change request describing the details of the change. The introduction of automation in the areas of project selection and performance tracking shall be done using a phased approach. According to this approach, the changes will be implemented in the phases as initiation and planning of the change in which the change request will be developed and the associated cost, schedule, and scope impacts will be analysed. The execution and management of the change along with the control & closure of the change will be carried out in next set of steps (Shaw, 2015).

The introduction of the automation of performance tracking and project selection activities will have impact on the organization. There will be impact of the changes on the overall organization budget. An estimated budget of $100,000 will be needed to implement the changes. The timeframe for the implementation of the changes will be 6 months. It will include all the changes activities as initiation, planning, execution, monitoring, management, control, and closure processes. There will be impacts on the scope and quality of the project.

Integrated change control will be given shape by the Project Manager along with Project Control Board. The board and the manager will make sure that the monitoring and control of the changes is effectively carried out. There will assessment and reassessment of the changes done by the Project Manager and the Change Control Board. Change audits will also be carried out by the change control board (Hornstein, 2015).

The review and inspection processes will be carried out to make sure that the implementation of the changes is effectively done. The Project Manager will carry out the internal reviews and will provide the report to the change control board. The change control board will review the report submitted by the Project Manager and will re-review the process. The results will then be published in the final report submitted by the board (Gomes, 2013).

Conclusion

The organization will benefit from the change that has been recommended. The accuracy of the performance tracking processes will improve with the implementation of the change. The introduction of automation in the project selection process will make sure that the organization selects adequate and relevant projects in its lifecycle. The organization revenues, profits, and performance will improve as an outcome (Hughes, 2007).

References

Al-Freidi, S. (2015). A Unified Project Management Methodology (UPMM) based on PMBOK and PRINCE2 protocols: foundations, principles, structures and benefits of the integrated approach. International Journal Of Business Policy And Strategy Management, 2(1), 27-38. doi: 10.21742/ijbpsm.2015.2.03

Bannazadeh, B., Zomorodian, Z., & Maghareh, M. (2013). Assessment of PMBOK Indexes in Executive Projects. Journal Of Advanced Management Science, 265-268. doi: 10.12720/joams.1.3.265-268

Cho, J., & Lee, D. (2015). Effective Change Management Process for Mega Program Projects. Journal Of Asian Architecture And Building Engineering, 14(1), 81-88. doi: 10.3130/jaabe.14.81

Fanning, F. (2014). Adapting PMBoK Guidance to Public Sector Projects. Organization, Technology And Management In Construction: An International Journal, 6(3). doi: 10.5592/otmcj.2014.3.3

Gomes, R. (2013). Contributions of the PMBok to the Project Management of an ERP System Implementation. Revista De GestÃ£o E Projetos, 04(02), 153-162. doi: 10.5585/gep.v4i2.37

Hornstein, H. (2015). The integration of project management and organizational change management is now a necessity. Retrieved from https://dx.doi.org/10.1016/j.ijproman.2014.08.005

Hughes, M. (2007). The Tools and Techniques of Change Management. Retrieved from https://dx.doi.org/10.1080/14697010701309435

Khamaksorn, A. (2016). Project Management Knowledge and Skills for the Construction Industry. Retrieved from https://dx.doi.org/10.15242/iicbe.dir1216416

Shaw, D. (2015). Managing dualities in organizational change projects. Journal Of Change Management, 16(3), 201-222. doi: 10.1080/14697017.2015.1118142

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