Cost Variance and Schedule Variance
Discuss about the facts related to the organizational zoo model and how it can be effectively utilized for allowing the project manager to be success in the certain field and accomplish all the necessary objectives and output from the project.
The purpose of this project is to emphasize on the aspects of the leadership and management those are considerable factor for the delivery of the project. An analysis has been presented on the case study and many lagging factors were identified in the behavior of the project that led to many issues. This report explains how crucial can be the part of the project manager in the delivery of a successful project through analyzing different circumstances of the project. Since, the previous project manager, left the project in the middle of the execution, the new project manager had to consider various aspects related to the status of the project and the need of the modifications those are necessary for the successful deployment of the office Fitouts project. This report proposes the cost and schedule variance calculation those are necessary for the identification of the facts associated with the flow of the project and how proper and improper leadership can influence the entire project.
BAC (Budget at Completion) of the entire fitout project = $ 1,200,000
Planned completion of the project = average of the completion of four floors:
= (100 % + 50 % + 50 % + 0 %) / 4
= 50 %
Actual cost = $ 675,000
Actual completion of the project can be calculated as average of the completion of four floors till the date:
= (75 % + 25 % + 25 % + 0 %) / 4
= 31.25 %
Planned Value of the project
= Planned Completion (%) * BAC
= 50 % X 1,200,000 = $ 600,000
Earned Value of the Project
= Actual Completion (%) * BAC
= 31.25 % X 1,200,000 = $ 375,000
Cost Variance = Earned Value of the Project – Actual cost
= $ 375,000 – $ 675,000
= – $ 300,000
Schedule Variance = Earned Value – Planned Value
= $ 375,000 – $ 600,000
= – $ 225,000
Interpretation: Since the cost variance values is negative, this states that the project is still undergoing within the budget on the other hand negative value of the schedule variance depicts project is not in the track of the completion within the expected time and it is also lagging despite of fast delivery of the top floor completion (50%). Thus, the manager should take this variable into the consideration and implement proper strategies those could be utilized for the management of the schedule of the project. The deflection in the timeline of the project states that the manager needs to implement the strategies those are considerable fact for the managing the ongoing project. The set milestone should be reviewed again considering the evaluation strategy that can allow the new manger to take over the project and propose the strategies as per the current growth and development of the project.
List of Additional Information
The additional information those needs to be included in the project status report includes executive overview in which the manager can introduce the project identifiers. The project identifiers will be helpful in estimating the sectors those are necessary for the identification of the sectors those need the consideration of the project manager in manner to identify the possible strategies those could be utilized for the improvement of the consistency in the project deliverables or managing the current rate of the growth and development of the project (Kerzner and Kerzner 2017). The project summary should also be introduced to the project status report emphasizing on the demonstration of the overall project completed and how much the growth of the report has been recorded till the date. The project status report should separately include the deliverables and the milestones those are necessary for the successful accomplishment of the project. This section should include the current percentage of the work completed, list of the dates and activities those have been scheduled during the project planning including the start date and the finish date. There should also be two more sections for the actual start date and the actual finish date in manner to determining the over headings and the lagging in the timeline for the growth and development of the project (Booud et al. 2014). Third sections should be describing the issues, identified or those could possibly occur in future and the management processes those could be utilized for the growth and development of the project. The last phase of the project status report should be demonstrating the task schedule for the last week, completed task during that time, and the tasks those have been scheduled to the next weeks.
The observation from the case study, it is very clear that the behavior and professionalism of the previous project manager was not appropriate for the delivery of the project (Meredith et al. 2016). Project manager or a leader should have the personality to be polite and listen to others for decision-making however, he ignored the objective related to the communication of listening (Joseph et al. 2018).
The identified behavior of the previous project manager was completely different or opposite from the behavior proposed by this model. As this model suggests reflect, plan, do, and observe as the most crucial factor for winning the debate or conversation with other individuals. This model suggests that a leader should analyze the different course of the action and broad concept for the course of action while making conversation with an individual. This approach causes members to preselect the practices are the most suitable to accomplish the coveted results of every discussion at each stage (Tyrner 2016). This features the reason for every discussion and develops member’s reasoning before the association, subsequently enhancing the odds of accomplishment. Currently captivating with associates in Conversations that Matter at each phase of an adjusted intelligent practice cycle (Reflect, Plan, Do, Observe), empowers wealthier learnings and more grounded relationship advancement (Fleming and Koppelman 2016). Implanting Zoo Metaphor into this approach advances the comprehension of the social associations for both “Appearance in real life” and “Reflection on Action.” Combining intelligent practice with discussion structure, conduct investigation, and analogy is special. Setting reflection toward the start of the cycle to reenact imaginative discussions about conceivable results is something that a few people do a portion of the time. The recommendation of this model is to deliberately do this structurally and empowers the on-screen characters to be preferable arranged over the conventional approach of Plan, Do, Observe at that point Reflect (Binder 2016). Isolating pre-reflection (recreation before the occasion) from arranging is a basic point. Reproduction is tied in with making and testing a scope of alternatives utilizing disparate reasoning. Arranging ordinarily is more about choosing which choices from a range ought to be utilized and in what arrange utilizing joined reasoning.
Leadership Behavior
The leadership behavior that should be considered while recruiting new project manager should emphasize on the personal and professional behavior of the individuals and how he or she is going to react on a particular situation (Kerzner 2018). The project manager should be capable of considering a broad aspect of the actions he or she is taking while making conversation or communicating with others. He or she should consider the value of the contribution of every team member towards the delivery of the project and should must consider their perception (v erzuh 2015). A metaphor test can be executed for analyzing the behavior of the individual for analyzing how effectively and efficiently, the behavior of the individual meets with the objectives and goals stated in the organizational zoo model.
The project manager was not suitable for executing the project as he has not any ability of considering the broad aspects of the actions he is taking during the project execution and it should be considered while delivering the project. The existing team members were all aware about the fact that he project manager is not suitable for the delivery of the project and even that they does not raised this concept in front of the project executives. The project manager should be capable of communicating with the team members and listening to them while executing any decision-making throughout the project.
Conclusion and recommendations
Based on the above facts, it can be concluded that the previous project that manager was lagging in many aspects and that led to certain point that can be a difficulty for new project manager to bring back the project on the track. The above report presents the cost and schedule variance that stated how the project was effected in the sense of the timeline because of the improper communication and leadership of the project manager. However, it can be recommended that hiring a project manager that passes the tests of the organizational zoo can be better suited for the project delivery and accomplishment of the objectives and outputs of the project.
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