Website Development For Archer And Holland Jewellery

Project name

Development of website for Archer and Holland Jewellery

Product scope definition

The project focuses on developing a website that includes work including designing an interface, coding, code validation, database development and testing.

Project requirements

The requirements for the website development project for Archer and Holland Jewellery are mainly elaborated below:

Human resources: The stakeholders who are associated with website development are as follows:

· Project manager

· Project planner

· Financial manager

· HR manager

· IT manager

· Coder

· Database developer

· Tester

· Interface designer

Financial resources: Total budget of around $50,000 is needed for successful development of website.

Hardware/software resources: CPU, desktop, RAM, Hard disk, designing tools, testing tools are some of the hardware and software that are needed during website development.

Project boundaries

· The total allocated budget for the website development project is around $50,000 and the projecct cannot expend more than thus otherwise the projecct will experience financial issues.

· The time of the project is limited to 90 days and thus increase in time can cause delay in the project.

Project deliverables

The deliverable of the website development project are as follows:

· Project charter and project management plan that includes details regarding the project.

· Interface design report that showcases the functionalities that will be present within the website

· Status report that showcases the current progress of the project in context to time and budget.

· Website that provides online ordering, tracking, payment and delivery opportunities to the project team.

Product success criteria

· If the total sales of Archer and Holland Jewellery will increase by around 30%, then the project will be considered successful.

· If the yearly revenue of the organization increases by 20%, then also the project would be identified as successful.

Project constraints/ Assumptions

The assumptions are:

· Project team makes an assumption that the project team members are skilled and experienced and thus they will take additional initiative while handling the project work.

· It is also assumed that the total time and budget which is allocated for the project is enough for accomplishing the goals.

Initial project organization

Schedule milestones

Milestone	Due date
M1: Completion of stakeholder recruitment	Mon 02/05/22
M2: Completion of risk management	Fri 20/05/22
M3: Completion of testing	Wed 03/08/22
M4: Releasing resources	Thu 11/08/22

Cost estimation/fund limitation

· The total funding that is needed for website development is around $40,000.

· The project team members need to utilize resources effectively so that the total expenditure of the project does not increase. Additionally, the project team also needs to track expenditure regularly avoiding over budgeting.

Risk, responsibilities, mitigation strategies

Risk	Impact	Probability	Responsible	Mitigation
Schedule slippage	High	Very Likely	Project planner	Regular tracking of project;
Budget shortfall	Very High	Very Likely	Financial manager	Using EVM for controlling budget expenditure;
Lack of testing	High	Likely	Tester	Hiring experienced testers;
Improper interface design	Medium	Likely	Interface designer	Collecting proper details before designing interface;

Approval requirements

It is identified that in order to approve the project, following requirements of the project needs to be fulfilled:

· The project objectives must be discussed properly so that the project team have clear idea regarding the project.

· The risks associated with the project can be mitigated and it will not cause any severe impact then the project will be approved.

· Proper documentation like charter and project management plan must provide a proper detailed regarding project.

Project name	Development of website for Archer and Holland Jewellery
Project manager		Organization	Archer and Holland Jewellery
Sponsor	Archer and Holland Jewellery	Organization	Archer and Holland Jewellery
Executive Committee Sponsor
Document version and date	<Fill>
Document change control
Revision number	Date of issue	Author’s	Brief description of the change
NA	NA	NA	NA
Project scope
Business Need	The paper mainly reflects on “Archer and Holland Jewellery”, which is located in Adelaide city centre, Australia. Archer and Holland Jewellery are doing business offline; however, due to an increase in the sales of the Jewellery, the higher authority of the organization made a decision of implementing a new website so that the organization can expand their business not only in Australia but also across the world. With the development of the website, the organization can be able to support the customers 24×7, which is identified to be profitable.
Project goals	The goals of the project are as follows: · Development of a website to expand the business of Archer and Holland Jewellery. · Increasing the profitability of the organization by improving the yearly revenue.
Product description	The website which will be developed not only provides 24×7 service to the customers but will also help the clients in online ordering, tracking and delivery of Jewellery.
In scope/ Out of scope	In-scope of the project includes: · Development of charter and management plan · Cost-benefit analysis · Designing interface · Coding · Database development · Development of functionalities · Testing · Post project review
Critical success factors	· If the sales of the organization will increase by around 30%, then the project will be considered successful. · If the yearly revenue of the organization increases by 20%, then also the project would be identified as successful.
Project assumptions	· It is assumed that the time and budget that are allocated are enough for successful execution. · The project manager also assumes that the stakeholders are hardworking and thus they can be able to undertake project work successfully.
Project constraints	· The allocated budget for the project is around $50,000, which is limited, and if total expenditure increases, then the project will experience different types of financial issues. · The resources that are allocated for the project are limited, and if the need for extra resources arises, the project can experience resource hurdles.
Project deliverables	· Project status reports will be delivered for sharing information regarding the progress of the project. · Interface design report for sharing details regarding the functionalities of the website. · Website for providing the functionality of online delivery, online tracking and online ordering.

Project name: Development of a new website for Archer & Holland Jewellery
National centre: Australia
Project manager name:
Description: The organization “Archer and Holland Jewellery” focuses on developing a new website in order to make the business online in order to expand the market, increase brand awareness and for increasing the profitability of the organization. The project team needs to communicate with each of the stakeholders quite well in order to keep the project on track and for avoiding conflicts between the project team. Proper communication also helps in promoting collaboration and teamwork.
ID	Communication Vehicle	Target audience	Description	Frequency	Owner	Distribution Vehicle	Internal/ External
1	Meeting	Project manager	A status report is shared on a weekly basis.	Weekly	Project planner	Email	Internal
2	Meeting	Team members	The kick-off meeting is arranged for discussing goals and objectives	Once	Project manager	Meeting	Internal
3	Video-conferencing	Team members	Issues in the working team need to be discussed	When needed	Team leaders	Email	Internal
4	Meeting	Sponsor	A financial report needs to be shared for keeping track of expenditure.	Monthly	Financial manager	Email	Internal

The entire team will work together in order to create the team contract and then utilizes it in order to manage the performance of the team. The benefits generally include promotion of buy-in, common values, commitment as well as set proper expectations as well as procedures in order to make decisions, meet deadlines and for producing high-quality based work.

Code of conduct

The team members must follow the following code of conduct that are mainly elaborated below:

It is necessary to work proactively by properly anticipating issues to successfully for preventing them.
It is necessary to keep other team members quite informed related to information associated with the project.
It is necessary to focus on the best so that the project team can be able to achieve the best outcome.

Participation

The project team members need to be honest as well as open during the activities of the project.
It is necessary to encourage diversity within the entire team.
It is necessary to provide equal opportunities to the project team members.
Making proper discussions at the correct time for managing the project work so that no issues can arise during the project.

Communication

It is important to make decisions on the best ways through which the team members can communicate.
Team members need to focus on problem-solving rather focussing on blaming people.
It is quite important to meet frequently in order to discuss project related information.
Each of the team members needs to be communicated well in a very much short time period.

Problem Solving

It is important to encourage each and everyone in order to participate in problem-solving.
It is necessary to use constructive criticism during the project in order to make proper improvements.
Focussing on each other’s ideas is necessary in order to execute the work of the project quite effectively.

Figure 1: WBS

(Source: Created by Author)

Figure 2: Gantt chart

(Source: Created by Author)

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