Workplace Health And Safety: Templates, Consultation, And Risk Assessment

Templates for Workplace Health and Safety System Planning

Terms of Reference

The report is informed by the following three objectives:

• To elaborate on the legal, consultative, and resource requirements for evacuation of customers and staff from a venue
• To elaborate on the legal, consultative and resource requirements for security management of cash, documents and people
• To elaborate on the legal, Consultative And Resource Requirements for handling of hazardous materials and chemicals

The current project is elaborated from a simulated environment perspective- thus, the primary stakeholder of the project is the writer. This report and the detailed activities are meant to satisfy academic requirements.

The resources deployed for the project include the Safe work Australia and Work Safe Victoria

The project comprises two primary parts. The first part comprises the templates that inform the planning of the workplace health and safety systems. The first part also details the consultation and risk assessment of the different instances. The second part details the implementation and evaluation of workplace health and safety.

The subsequent report is an analysis of a response to an emergency. The report is anchored in three different contexts. Firstly, the report seeks to elaborate on the legal recommendation concerning the clearing of staff and customers from a venue facing an emergency. Secondly, the report details the security management of cash, equipment, people and documents in emergencies. Lastly, the report elaborates on the management of chemicals and other hazardous chemicals. 

Table 1. Evacuation of customers and staff from a venue.

Table 2. Instance 1- Security management of cash, documents and people; source: (Author)

Table 3. Handling chemicals and hazardous substances;

(source: Author)

The assessment of risks for all three instances should begin with the identification of the hazards. The preceding should be thorough and as specific as possible to differentiate between prospective threats and perils. Risks can be identified through several approaches- for instance, through brainstorming and the collection of feedback from different concerned stakeholders. The identification of risk will be followed by identifying the stakeholders that could be impacted by the identified risks. For instance, the risk of failure to evacuate the stakeholders in time includes fire among others. The potential impact could be loss of life or property. The risk matrix can be used to identify the risks alongside the potential impact. All the processes of risk identification and quantification should be recorded appropriately before designing control measures.

Fire marshals, floor marshals, and first-aid personnel are all on the list. A description of a system for warning people at work in the case of an impending disasters, such as a siren or alarm an overview of evacuation protocols, including plans for aiding deaf, blind, or mobility-impaired persons. A diagram of the workplace indicating the locations of fire extinguishers, emergency exits, and assembly points.

The identification of hazards should be the first step in assessing risks in all three scenarios. To distinguish between potential risks and perils, the preceding should be as complete and specific as possible. Risks may be discovered through a variety of methods, including brainstorming and gathering input from various stakeholders. The identification of risks will be followed by the identification of stakeholders who may be affected by the hazards discovered. For example, if the stakeholders are not evacuated promptly, there is a chance of fire. There may be a loss of life or property. The risk matrix may be used to detect hazards as well as their possible consequences.

Consultation and Risk Assessment

The model WHS Regulations place specific requirements on business owners to manage the possible health hazards associated with the use, management, production, and disposal of hazardous chemicals. Ensure that the exposure limits for harmful compounds are not exceeded. Employees are empowered by monitoring systems. Knowledge, training, teaching, and monitoring empower employees. Using warning placards and displaying safety signs, as well as correctly labelling containers and pipes. Maintaining a hazardous chemical registration and manifest (if applicable), as well as informing the regulator if dangerous compounds are stored in manifest quantities. Identifying and improving the integrity of hazardous compound monitoring systems that may interact chemically or physically. Assuring the stability and support of large dangerous-goods tanks, as well as pipes and accessories. Ensure that hazardous chemical storage and handling systems are in good working order.

In all three circumstances, identifying hazards should be the first step in assessing risks. The preceding should be as detailed and specific as possible to discern between potential dangers and perils. Risks may be detected through several techniques, such as brainstorming and obtaining feedback from diverse stakeholders. Following the identification of risks, stakeholders who may be affected by the hazards detected will be identified. There is a risk of fire if the stakeholders are not evacuated in a timely way, for example, it is also probable that there will be fatalities or property damage. The risk matrix can be used to identify potential dangers and their implications. 

Table 4. Risk Assessment Template; (source: Author)

Summary and Conclusion

The current report examined three instances involving response to emergencies. The first instance seeks to elaborate on the legal, consultative, and resource requirements for the evacuation of customers and staff from a venue. The second instance serves to elaborate the legal, consultative and resource requirements for security management of cash, documents and people. The third instance seeks to elaborate the legal, consultative and resource requirements for handling hazardous materials and chemicals. Concerning the evacuation of staff and customers, subsequent measures can be undertaken. In the case of an emergency, contact information for key workers with specific jobs or responsibilities. For example, fire marshals, floor marshals, and first-aid personnel are all on the list. A description of the means for warning personnel at work in the case of an emergency or impending tragedy, siren or alarm, a synopsis of evacuation protocols, including preparations for aiding any persons who are deaf, blind, or have restricted mobility is provided. The second instance concerning the management of cash, documents and people is detailed in the subsequent paragraph. Ensure that the worksite’s hazardous substance exposure limits are not exceeded. Employees are empowered by monitoring systems (if relevant). Knowledge, training, teaching, and monitoring empower employees. Establish a leak containment system for harmful compounds, if necessary. Getting a copy of the most recent SDS from the chemical manufacturer, importer, or distributor. Using warning placards and displaying safety signs, as well as correctly labelling containers and pipes. Maintaining a hazardous chemical registration and manifest (if applicable), as well as informing the regulator if dangerous compounds are stored in manifest quantities.

Specifically, the stakeholders should take the necessary precautions to safeguard their health and safety while avoiding endangering the health and safety of others. Personnel must follow all instructions and follow any approved health and safety policy or practice in the workplace. Identifying and improving the integrity of hazardous compound monitoring systems that may interact chemically or physically.

References

Safe Work Australia, 2011. Work Health and Safety Regulations 2011, s.l.: Safework Australia.

Safe Work Australia, 2021. Model Work Health and Safety, s.l.: Safe Work Australia.

Work Health and Safety Act 2011, 2011. Work Health and Safety Act 2011, s.l.: New South Wales Consolidated Act.

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