Project Management Methodology for Organization A
Discuss about the Project Management Methodologies Essay.
The purpose of this essay is to suggest a particular project management methodology for three organizations to bring in the much needed changes in the organization. Methodology is a discipline or a system of methods that are used in a particular area or activity in order to bring a much needed change in that particular area. It is a systematic and a theoretical analysis of the different methods that can be applied in a project or in an organization as a whole (Thiemich and Puhlmann 2013). One of the most vital tasks that an organization must address is to identify and choose a proper project management methodology that will be used for managing the different projects of the organization. The needs of different organization differ and therefore, the choice of the project management methodology differs as well. There are a number of benefits of having a proper project management methodology, which includes properly defining the role of project manager in a project, the role of different team members in successful implementation of a project and so on. The use of a proper methodology in managing a project associated with an organization helps in effective decision making. It furthermore helps in saving a considerable amount of time and money. The project scope remains in control and the use of a proper project methodology helps in elimination of the chances of scope creep in a project. Furthermore, the client of the organization knows what to expect which makes the proper project delivery even easier (Kerzner and Kerzner 2017). The purpose of this essay is to suggest different project methodologies for Organization A, B and C. All the three organization differ in size and structure and therefore, the methodology for the organization will be suggested according to the business requirements of these organizations. The following paragraphs give a detailed explanation of the chosen project management methodologies for the three different organizations.
The goal of Organization A is to develop markets in the North and South America and for that the organization needs to expand the manufacturing operations in Brazil as well. The organization is planning to set up sales and marketing division for establishing a low cost and high tech manufacturing plan. For doing so, the organization needs a speedy implementation of project management methodology and establishment of a local project team. The organization currently has 2100 employees and has headquarters in USA. The company manufactures high level tech and high volume memory chips. The organization is currently using the capability Maturity model integration framework. A proper project management methodology is to be suggested for the organization so that it can easily set up a low cost and the high tech manufacturing plant along with a local project team.
Project Management Methodology for Organization B
The implementation of project management methodology is considered to be a management level activity as the choice of project management methodology determines the successful implementation of a project. The choice of project management methodology mainly depends on the project manger or the program manager of the organization as they have a detailed knowledge about the different project needs.
The aim of this organization is to set up a high tech and a low cost plant. In order to set up a low cost plant, it is very essential to implement the project with proper monitoring, which is a characteristic of both PRINCE2 and PMBOK project management methodology (Remington and Pollack 2016). PRINCE2 is a process based method that was developed by the Office of government Commerce in UK and is adopted internationally, while PMNBOK is developed by the project management institute and is a guide to project management Since this project management methodology is widely used across the world, it would be easier for the local team of Brazil to adopt this methodology. This will helps in easier project implementation. This project management methodology as of now can be implemented only for the Brazil project as it needs to develop a local project team and a low cost project plant.
The implementation plan for this project and the chosen methodology is to divide the entire project in certain manageable units (Harrison and Lock 2017). The PMBOK methodology is based on five principles, themes and processes that can be tailored according to the needs of the project. Therefore, this project methodology is suggested for organization A as it has a number of tailored objectives, which includes development of a high tech plant in a low cost. Since the staffs of the organization will be on secondment for 6 to 12 months for setting up the new operation, speedy implementation of the project is necessary. The PMBOK project methodology ensures that the project is implemented in a controlled environment according to the project plan and therefore it would not be a problem to develop a high tech and low cost manufacturing plant in Brazil. The PMBOK is chosen for this project since one of the constraints of the project is to develop a low cost project (Rose 2013). However, in PRINCE2, since each phases of the project is implemented in a controlled environment, the phases become lengthy and costly (Bentley 2012). Time taken to implement the project is increased as well.
Project Management Methodology for Organization C
However, there are certain issues that the organization might encounter while implementing the project using the particular project methodology. There are certain underlying problems associated with the use of PMBOK (Obrutsky 2015). It merely serves as a guide or rule for project management and may not apply to all types of project (Snyder and Dionisio 2017). Therefore, this methodology is suggested only for this particular project. Another problem that is faced while implementing a project using PMBOK is that the project fails to accept any change request. There is no scope of change after the project has started its execution. In order to address this difficulty, it is recommended that a thoroughly checked project plan is prepared at the beginning of the project.
There are a number of benefits that will add to the organization A with the choice of this particular project methodology. The use of PMBOK project methodology guarantees the timely delivery of a project, which is a must need for this project. Since PMBOK is built around a plan driven approach of project implementation (Deshpande, Beecham and Richardson 2013).
While choosing this particular project methodology, it is assumed that no changes in the project scope will occur while implementation of the project. It is also assumed that the local project team that will be set up has a sound knowledge about PMBOK (Lianying, Jing and Xinxing 2012). This project is assumed to be a project with low level uncertainty and therefore PMBOK is considered to be the best project methodology for this particular project of organization A.
The company director of the organization B was mainly concerned due to increment in the number of projects that is generally undertaken. It is found that this project can generally enhance financial risks within the organization. As a result agile project management methodology is mainly suggested to the organization that will generally suit for assessing risks and for allowing the organizational team for reviewing viability of each of the project at each stage before proceeding to the next stage of the project (Dyba, Dingsoyrand Moe2014). It is identified that implementation of project management methodology is generally considered as one of the management level activity as the project management methodology is implemented within an organization with the help of the higher authorities of the organization. The people who are involved within the project mainly include the project manager as well as other members from the higher authorities of the organization.
Issues Associated with the Use of Project Management Methodologies
Yes, the agile project management methodology is implemented in its entirety within organization B. This is mainly reflected with the help of the steps that are generally used for implementing the agile project management methodology. The steps involved within agile project management methodology are discussed. The first step deals with establishment of governance body (Confortoet al. 2014).It is identified that the risks or challenges that the organization B is facing is mainly due to the change management efforts and it is quite essential to track as well as avoid the risks. For this proper interaction with the stakeholders as well as customers of the organization is conducted. Open communication as well as collaboration is considered as one of the key principle in the implementation of agile methodology. The second step of implementing agile methodology defines iteration (Spundak 2014).The project tasks must be broken as well as assigned to different individuals for deciding what the timeline is needed for successfully finishing the project. It is found that this generally helps in allowing proper incremental progress while tracking impediments as well as dependencies.
In the third step, meetings are held. Consistency as well as communication generally helps in enhancing the success of a project and this daily stand up is considered as of the opportunity for the ream member for discussing about the roadblocks that they mainly foresee for completing the project tasks (Dyba, Dingsoyr and Moe 2014). In the last of implementing agile methodology, sprint retrospective are ended. It is necessary to review the changes that are done in the present phase before moving to the next. This continuous learning cycle assists in refining processes and generally contributes for future success.
The risks that is faced in implementing the agile project management methodology within organization mainly including difficulty in finding expert that have proper knowledge of agile methodology, maintain level of communication within the project team, brining change within the current process of the organization (Serrador and Pinto 2015). In addition to this, risks due to unfamiliarity of external departments can occur within the organization.
In order to address the difficulties that is faced in attempting the methodology it is quite necessary to reflect the reasons that are behind the challenges. The challenges are addressed by reflecting the knowledge of the experts, size of the team, changes are difficult to address as well as unfamiliarity of techniques that is present within the external departments.
It is identified that there are number of benefits of agile project management methodology due to which it is used in organization B. The use of agile project management methodology helps in resolving the risks that the organization B faces (Stare 2014). This methodology also helps in reviewing viability of each stage of the project before moving to the next. In addition to this, the use of agile project methodology also helps in enhancing project control, customer satisfaction as well as product quality.
The organization C mainly helps in providing number of financial services as well as advice in area including taxation, financial planning, fund management as well as retirement planning. The organization is very much confident that they are getting good result but the organization is generally looking for a project management methodology for improving their performance (Pyzdek and Keller 2014). Therefore, the selected project management methodology for organization C is six sigma. Six Sigma is a quality control project methodology that was originally developed in 1986 by Motorola with an aim of reducing the manufacturing defects of the organization. The organization C needs a project management methodology that will improve their productivity, improve the project quality and employee morale. It is found that the management of the organization will generally get involved with the implementation of Six-sigma methodology within the organization C.
It is found that the six-sigma methodology is implemented in its entirety, which is mainly reflected with the implementation step that is mainly followed by the organization. It is found that in the first step the organization C requires to implement proper continuous improvement initiative within the organization (Evans and Lindsay 2014). In the second step, the resources of the project are properly assigned and then the activities of the project are prioritized. After the prioritization of activities, the organization establishes proper ownership by appointing project committee who is mainly responsible for the entire team of the project. Proper governance needs to be maintained for establishing proper business quality council who generally helps in resolving hurdles related with the business. In the last step of Six-sigma implementation, rewards as well as recognition plays a great role in ensuring that the project team is satisfied in their role that is assigned to them.
The challenges that the organization mainly faces due to the implementation of Six-sigma methodology within the organization mainly includes lack of leadership commitment, improper understanding about the methodology, and poor execution due to ineffective leadership. It is quite difficult for project management methodology to embrace six sigma, as it generally needs proper investment of time in conducting process improvement projects as well as in training employees. Implementation of six sigma generally requires time for finishing it successfully (Manville et al. 2012).
The difficulties that is faced in attempting the implementation of Six sigma methodology mainly includes complainants, challenges with the people as well as challenges faced during implementation (Drohomeretski et al. 2014). It of found that the challenges that is mainly faced during implementation is mainly reflected that the defined scope is incorrect, absence of proper resources as well as difficulty in embracing time. The challenges can also be addressed by reflecting that the time that is required for implementing six-sigma methodology is huge.
The main advantages of six-sigma project management methodology are that it helps in improving the performance of the business. Due to the implementation of sig sigma, the number of dissatisfied customers of the organization will generally be reduced (Pyzdek and Keller 2014).The tools and techniques that are associated with six sigma generally assists in developing the employees of the organization. Additionally, the utilization of six sigma helps in reducing the defect rate and assists in decreasing the number of suppliers within the entire business.
Conclusion
The essay gave an overview of the suitable project management process that is needed to be undertaken by three different organizations in order to successfully implement the projects. The use of proper project methodology ensures successful execution of a project and therefore identifying a particular methodology for a particular project is a complex task. It is generally the responsibility of the project manager or the program manager to choose a particular project methodology. Since the aim or goal of every project is different, the use of project management methodologies differs from project to project. For choosing an accurate project management methodology, it is very essential to properly evaluate the project needs. For organization A, PMBOK guide is chosen as the company will be taking the help of their own staffs and therefore, a proper guidance for project implementation is necessary. Therefore, PMBOK guide is chosen as an accurate project methodology. For organization B, the risks associated with organization were needed to be addressed and therefore agile methodology is chosen. For organization C, continuous improvement was necessary and therefore Six Sigma methodology is chosen.
References
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