Enhancing Cloud Security With RAP As A Service – Inshore Insurance Limited (IIL)

Project Scope

Discuss about the Statement of Work for the Enhancement in the Cloud Security.

Inshore Insurance Limited (IIL) has implemented and established Cloud Services for the accomplishment of the operational activities. The head office of the IIL is located at Sydney, different branches are located at all over the state, and it has been the profitable Australian Financial Institution. The Cloud service application has many benefits and it has boosted the daily operational activities of the organization however; security has been the biggest concern for the application of cloud services. The organization collects personal and sensitive information related to the employees and their customers and save them in the cloud. Recent accidents and successful attempts of data breach and intrusion have explained the need for the secure network is an essential factor for managing the efficient and effective output of the project. The purpose of this statement of work is to provide detailed explanation on how the problem can be eliminated for good and secure the network of the IIL. The introduction of RAP as a Service is capable of enhancing the security level of the cloud infrastructure of the organization. Proper managerial and leadership skills are needed for the successful implementation of this service within the existing system of the company. Securing the data and information collected by the organization will be helpful in assuring that the operational activities and reputation of the organization is protected from such unwanted activities.

Project scope is to implement a solution that is capable of eliminating the problem of security through the implementation of the RAP as a Service within the existing IT infrastructure of the IIL. The third party will be responsible for managing all the technical works however; certain technicians will be needed for managing the in-house IT infrastructure. RAP as a Service will allow the organization to secure the network and manage the data and information handling. The constraints of the project is listed in the below sections and the scope of this implementation will be capable of the mitigating the raised problem.

The organization is collecting very sensitive and personal information that needs to be protected in manner to let the organization’s workflow in an efficient and effective manner. Data and information stored in the cloud are vulnerable to the intrusion and data breaches and thus, proper precautions are very crucial in the context of the long run for the company. Expose of personal and sensitive information have may negative impacts on the organization’s reputation, and privacy and security of the stakeholders associated with the organization. Expose of such crucial information could even led to the closure of the organization and thus, it has been the greatest concern for the IIL in manner to allow employees and staffs to accomplish the daily operational activities. RAP as a Service can be proposed as an effective approach towards enhancing the security of the network that will be allowing the organization to hire a third party responsible for managing the security of the data and information.

Sensitive Information and Security

The period of performance would be approximately six months (180 days) as it will started at May 7, 2018 and will be ending at January 25, 2019. The activities and schedule mentioned in the below report demonstrates the list of the activities, milestones and their delivery in manner to accomplish the objectives of the project. The proposed work will be delivered through utilizing the agile methodology and all the changes will be accepted during the execution of the project however; approval from the executives of the IIL and the third party will be necessary to implement and modify the workflow.

Kickoff: all the stakeholders need to agree on the same point as a solution and they will have to approve the planning and solution proposed to the organization. It will include the schedule, work breakdown structure, budget, transition plan, implementation plan, and training. After reviewing this, the executives of the organization will have to provide approval for further execution of the project.

Identification of the current environment: The IT infrastructure present for managing the operational activities that is necessary for the feasibility and compliance of the proposed solution with the existing system of the IIL. This will be helpful in identifying the problems, features, and requirements of the organization.

Evaluation of proposed solution: RAP as a Service is capable of solving the existing and identified solution however; it is a vital objective to consider its compliance with the existing system, and whether it will be able to fulfill the needs and requirements of the organization or not.

Execution phase: The execution phase will include the transformation on the IT infrastructure and implementation of the RAP as a Service for the establishment of the security within the existing system of the organization. This will also include the Instalment of the RAP and configuration those need to be made according to the requirements of the IIL considering the access level and authority of the web access for the employees and staffs. The third party will manage the installment however; the infrastructure will have to be established by the organization itself.

Auditing and Training: This phase will be emphasizing on the evaluation of the proposed solution that will be helpful in identifying the level of security for the data and information being collected and stored in the cloud by IIL. Education and training is one of the most crucial aspect for enhancing the efficiency of the new system proposed as a solution for the problem. It will allow the users to understand and learn about the functioning of the proposed solution ad hoe it can be utilized with higher efficiency.

Period of Performance

The following table is the list of the activities crucial for the development and deployment of the RAP within the existing system of the IIL, the project will be started at 7 May 2018, and it will end at 25 January 2019.

The proposed solution should must follow the policies and regulations set by the organization for the security and privacy of the data and information being collected about the stakeholders involved in the project. The Executives of the IIL must be agree on delivering this project after identifying the capabilities of eliminating the problem. The executives should approve the changes and deformation introduced by the vendor or the project manager if certain changes need to be implemented in the middle of the project execution ensuring the management of the security. The schedule and the budget of the project should not exceed by 10%, as it has been consider at the contingency plan and escalation in the time, budget will affect the delivery of the project, and thus, organization will be similarly affected.

Legal agreement between the vendor and the organization should be documented in manner to assure the agreement between both the parties and restricting the changes in between of the project. The organization is sharing the most crucial part as the information is the key to business and thus, legal contracts and complying paper must be evaluated and signed-off between them.

IT infrastructure, RAP as a Service, access control, different authorization level, data backup, proper and simple user interface system, proper API are the technological requirements for the successful deployment of the proposed work. These are crucial aspect for the third party who will be restricting the web access and securing the internal environment of the organization.

The implementation should be done through utilizing project management plan in manner to assure the effectiveness and success of the project. This will include the phases mentioned in the above report and all phases needs to be delivered through proper and experienced leadership and managerial skills.

Following Gantt chart will be describing the visual representation of the activities, schedule, and resources being utilized for the execution of the project

Figure 1: Gantt chart

(Source: Created by Author using MS Visio)

Gantt chart, risk severity matrix, risk prioritization, project scheduling, and online dashboards (already available to IIL) are some of the vital tools for the execution of this solution. These will be helpful in executing all the activities mentioned above in sequential and strict manner. Following strictly on the proposed timeline will be helpful in assuring the effectiveness and efficiency of the project.

Agile methodology will be an appropriate approach towards accomplishing the planned activities within the time considering the completion of objective and scope for the proposed work. This methodology is a change acceptable methodology that will allow the managers and leaders to implement the changes in the middle of the execution of the project without altering the previous activities. It will allow the managers and leaders to manage the roles and responsibilities of every stakeholder involved in the project assuring the highest efficiency on the proposed solution.

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