Developing An Automated System For Managing Roster And Schedule Of Volunteers

Areas of Impact

Question:

Discuss about the automated system for managing the roster of Globex Company at the time of exhibition of RALS.

The project management is a systematic way to undertake a particular set of tasks so that it can be started and finished on a specific time. The project management needs to be handled carefully by appointing a team having different specialisation required to accomplish work (Kerzner, 2013). The present project is related with Globex corporation who use to organise exhibition of agricultural equipments and related products. For managing all kinds of work concerned with this exhibition, volunteers are required who are managed through a proper roster system. This roster is prepared manually, which is now proposed to be handled through automatic computerised system. For this purpose, the work will be accomplished under project management so that task can be completed within determined time.

The above stated project has been developed to install an automatic computerised system that can help in managing rosters and other important information on the system (Burke, 2013). This will replace the manual system of maintaining sheets and other materials for management. Accordingly, the major areas of impact are:

Better: The proposed computerised system for managing rosters and time schedules will help in delivering better services based on efficient time management (De Bakker, Boonstra & Wortmann, 2010).

Faster: The manual system of making roster takes a lot of time, therefore new system will help in making the performance faster.

• The project has been completed as per the determined budget and on stipulated time period.
• The performance of the installed system is appropriate as per the expectation delivering its proper usability.
• The duration of the project will be from 5^th October to 29^th November 2017.

The project’s scope is to develop an automated system that can help in managing roster and schedule of volunteers. As per this the initiation stage describe the proper starting of project by arranging all documents, making a charter of project and submitting the required documents (Alves & et.al., 2012). Besides this, next stage of planning will attempt to make a proper outlining of the entire project and various tasks that will be undertaken to accomplish the work. As per this, the next phase of system development will be undertaken where designing of the system will be finalised. On this basis, the final stage of project documentation will be carried out to accomplish all formalities required for proper closure of the project.

Figure 1 Gantt chart

To manage the quality of proposed plan, the Total quality management approach can be helpful. As per this approach, the manager can make comparisons between performances to identify the differences and rectify it. Thus, for this purpose, standard criteria for performance level can be set and the actual performance can be compared with it. This will show the deviation if any, between both performances, hence, corrective actions can be taken for making improvements (Kerzner, 2013). Here, to resolve issues related to quality can be solved through proper application of tools and techniques. Besides this, the planning must be done effectively by setting budget which should not be disturbed.

Schedule and scope: The project success is highly dependent on its delivery time which should not be exceeded. The present project is completed on time and delivered successfully on stipulated time period.  Besides this, the scope of project to install system for handling issue of manually operated rosters has been achieved appropriately (Lee & Yong, 2010).

Budget and Quality: It is essential that project does not exceed the determined budget. The present project is accomplished as per the set budget and quality is maintained by making corrections in the actual performance as compared to the standard performance.

Conclusion

The current project has focussed on developing an automated system for managing the roster of Globex Company at the time of exhibition of RALS. On this basis, a project is undertaken to develop the system so that chaos can be avoided. The project has been accomplished by carrying out possible risks so that progress of project cannot be delayed. Besides this, the quality of project is maintained as per the TQM approach by comparing performances.

References

Books and Journals

Alves, A. C. & et.al., (2012). Project Based Learning in first year, first semester of Industrial Engineering and Management: some results. project management, 19, 20.

Bredillet, C., Yatim, F., & Ruiz, P. (2010). Project management deployment: The role of cultural factors. International Journal of Project Management, 28(2), 183-193.

Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.

De Bakker, K., Boonstra, A., & Wortmann, H. (2010). Does risk management contribute to IT project success? A meta-analysis of empirical evidence. International Journal of Project Management, 28(5), 493-503.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Jafari, M. (2011). Development and evaluation of a knowledge risk management model for project-based organizations: a multi-stage study. Management Decision, 49(3), 309-329.

Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Lee, S., & Yong, H. S. (2010). Distributed agile: project management in a global environment. Empirical Software Engineering, 15(2), 204-217

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