The Importance of Planning
Discuss About The Performances And Tendencies In Management.
Planning is an essential aspect for the Organization to realize its objectives and for framing the trajectory through which the organization intends to tread in order to achieve those objectives (Bryson 2018). Every human being plans his or her life according to the desired objective of achieving the self-realization goals. My personal experience has been that while I was in high school, I had to plan as to which course of study I will be pursuing upon completion of my high school studies. This was not an easy task, as I had to embark upon the difficult task of choosing one area of specialization from a plethora of opportunities, which are available in today’s world. Choosing management studies as my future course of studies was because it was aligning with my personal goals and therefore I understood that the Planning process is performed keeping the long-term goals in hindsight. The long term planning or the Strategic Planning, as is referred to in the management terminology means to plan for more than 1 year in advance. This requires great analytical skills as any wrong estimation can result in the failure to achieve the desire objective. While I was studying in the High School, I had to plan for the semester exams, which were due in the next 6 months. I had to focus on the key subjects, which were crucial for me to enroll myself at the top business colleges. This aspect of planning for a shorter period is known as Tactical Planning. The daily planning as to how I will be utilizing the day and which topics to cover also becomes crucial because the efforts I will be putting in everyday will enable me to be ready for the upcoming examination and stand me in good stead. This aspect of planning which is done on the daily basis, facilitates and compliments both the Tactical Planning as well as the Strategic Planning. This process of planning on a day-to-day basis is known as Operational Planning (Ishak 2015). From the experience, I learnt the value and importance of planning in life and how it establishes the framework to tread on a trajectory wherein the person or the Organization shall be able to realize the Self-Actualization goals. The process of Planning must be done meticulously and the person or the Organization should be realistic and honest in their approach and not plan superficially (Gross-Golacka 2018). Planning becomes crucial because it can make or break the position of the person or the organization in the future. If I would have made a plan, which was too unrealistic, I would not have been able to get myself admitted into a reputed business college. The planning process also requires the person or the organization to be analytical and visionary. They must be able to have a fair idea about the outcome of their actions and be able to anticipate as to which prospects will be beneficial for them in the future. If the organization is able to anticipate the future in a realistic perspective and plans in accordance, then it becomes easier for the organization to perform to the best of its potential in the future.
Organizing
Organizing refers to that aspect wherein the organization efficiently manages its resources in a very effective and profound manner. In my personal experience, organizing became one of the most important functions, due to which I was able to achieve my goal of securing a place in a reputed business college. The aspect of organizing involves analyzing the human resources management at hand and then utilizing those resources to the best of one’s potential and abilities. Organizing also involves deciding how best to utilize the resources and which areas to focus upon given there is a shortage of time. I had to organize my studies in such a manner that my other co-curricular activities did not suffer due to my preparations for the upcoming exams. Organizing also involves streamlining the efforts so that the most important tasks get the most attention and time (Bouterse 2017). The Organizations perform the task of organizing by analyzing the strengths and weaknesses of the workers and then allotting them their work on the basis of expertise which they possess. In an organization, it is observed that if the workers are allotted tasks based on their area of expertise, then the tasks are completed in a short span of time as compared to the usual allocation process wherein the normal procedure is followed. The allocation of the tasks based on the specialization of the workers requires the prudence and expertise of the leader to identify the areas where the workers excel in. In my personal experience, I observed that I was strong in some subjects such as English while I was weak in Mathematics, so I organized my study time in such a manner so as to allocate maximum time to my weak areas which is Mathematics and devoted the least time to English because I was confident with the subject. This ability to recognize the strengths and weaknesses is an important feature in Organizing and it helps in accomplishing a task within a short frame of time. The Organizing feature also includes the person to maintain a balanced approach. In Organizations, the leaders departmentalize the office in such a way such that the workers who have similar skill sets are put in a common department while the other workers who have different skill sets are placed in a different department. This departmentalization plays a crucial role in the work culture of an organization and workers are allocated tasks based on their area of expertise. The efficiency of the workers are analyzed and noted by the leaders, who have the task of placing the workers in the department of their area of expertise. This is also known as the Organizational design as it involves the process of deciding where to allocate the worker and in which department to place the worker. This Organizational design frames the structure of the Organization and it enables the organization to establish a clear framework about how to perform any task and whom to approach. With my experience, I understood that Organizing is an important aspect of a person’s life and the person who fails to organize his or her life is not able to achieve success.
Leadership
Leadership is the ability to influence and inspire other people to perform or to act in a positive manner. A person can imbibe the leadership skills by getting inspiration from the other successful people. In my personal experience, I was distressed by the pressure at high school and was worried about the future, whether or not I will be able to secure a place in the reputed Business school. I was recommended by a friend to read about the personal experience of Abraham Lincoln and how he handled the trials and turmoil of his life through sheer dedication and hard work. Abraham Lincoln not only became an inspirational leader but also a very successful person but also exhibited leadership skills when the whole country was in turmoil. I became inspired to face the challenges of my life and take actions to improve my future. In an organization, the leaders can inspire the workers and the subordinates to perform to the best of their potential. This requires the leaders to lead from the front and exhibit the qualities of dedication and commitment. One of the key functions of management is to motivate the workers and inspire them to perform at their best potential. One of the best ways to do this is to inspire the workers by setting examples by raising the performance levels. The rise in the performance level by the leader is noticed by all the workers and the workers feel motivated enough to emulate the same. This way the work standard gets improved and the organization is able to raise its quality and achieve the targets. There are different leadership styles exhibited by the leaders. Some leaders follow transformational leadership techniques wherein they motivate the workers intrinsically and inspire them to achieve optimum levels of performance (Khalili 2016). Some leaders also practice Strategic Leadership style wherein the Leaders inspire the workers to personally take decisions, which can improve the future of the organization such that the organization is able to achieve long-term success as well as maintain long term stability (Tourish 2014). In my personal experience, I was able to influence my younger brother. He was inspired by my ability to clear the semester examination by securing high marks in the difficult subject of mathematics. I was able to meticulously perform in the semester exam as well as secure a seat in the reputed Business Schools. This was achieved due to the long period of hard work, sacrifice and commitment, which was a prerequisite in achieving the desired results. The Leaders of the Organizations also need to have the virtues of hard work, dedication, commitment and the ability to sacrifice personal gains in front of the organizational gains (Gaya and Smith 2016). These values enable the leader to gain the trust and respect of the workers and enable them to perform at the best of their potential. The leadership skills is also necessary because it is the deciding factor which sets the trajectory upon which the organization is about to tread in the long run. The trajectory to be followed is decided by the leader based on the vision and experience of the leader (Pacleb and Bocarnea 2016). The more experience the leader the more chances of the organization following an upward trajectory and achieving success in a short span of time.
Different Styles of Leadership
Controlling is that feature of an Organization wherein the leaders ensure that the performance of the employees is not deviating from the estimated standards. In my personal experience, I had to check my performance levels by taking online examinations and tests. These examinations enabled me to assess my progress and make the required changes in the areas where I was lagging. The assessment proved very beneficial because these mock tests acted like a form of simulations to enable myself become acquainted with the changing pattern of the questions asked in the semester examination. Due to the experience gained in the online mock examination, I was able to confidently manage and tackle the real semester examination in the allotted time. The experience enabled me to perform the examination to the best of my potential and abilities and enabled me to secure a place in the reputed business college. The leaders of any organization are required to assess and analyze the performance of the workers. This analysis is done to properly evaluate the progress made by the workers and recognize the efficient workers and then the efficient workers are rewarded by awarding them financially through appraisals. The organization also performs the function of controlling by analyzing the level of quality of the work done and the customer service analysis. The more the customer satisfaction, the more the efficiency of the workers of an organization (Salum 2017). The workers are also analyzed using the daily parameters such as attendance and work schedules. If any discrepancy is noticed, it must be brought to the attention of the worker by the leadership and the issue must be addressed immediately. The basic function of organizing control in an organization is to evaluate the progress done by the organization. The progress is measured using many parameters and after that, the leaders of the Organisation (Obolensky 2017) make the necessary readjustments. Controlling allows the organization to retrospect and analyze the overall achievement and progress it has made over the years. The introspection is necessary because it allows the organization to progress in the long run. Controlling also allows the Organization to evaluate its performance in comparison to its rival companies (Kopitov 2017). A healthy competition is fostered among these two organizations which leads to the benefit of both the companies as well as the customers. In my personal experience, I used to appear for mock tests and evaluated the scores of my previous performance as well as compared my performance with that of a friend. The evaluation made me realize my areas of concern and while appearing for the tests, I was in a healthy competition with my friend. The competition benefitted both of us and it allowed both of us to excel in the semester examinations. Both of us secured high ranks in the respective business colleges. This was possible only due to the timely analysis done after the evaluation of the scores. Therefore, Controlling is an important function in analyzing the management aspect of any Organization.
The organizational goals of any organization are achieved by following the procedures of Planning, Organizing, Leadership and Control. Along with these practices, the Scientific Theory of Management as well as the Bureaucratic Theory also reveal the ways in which the efficiency can be increased and the organizational work ethics to be followed. The report analyses the importance of the two theories and whether they are relevant in the modern context or not. The analysis is done by analyzing the theories from the aspect of the Apple Company. The final assessment is made by observing the work styles followed in the company.
Frederick Taylor propounded the Scientific Management Theory. In the Scientific Management theory, Taylor stated that efficiency of the Organization can be improved by optimizing and allotting jobs to the employees based on their areas of expertise. In the previous work culture which prevailed before Taylor, this was not the case as the jobs were monotonous and workers were assigned tasks in a similar fashion. There was no allocation of work, which was done by keeping the expertise of the worker in focus. Taylor had the belief that workers were driven by the motive to earn money. Taylor therefore said that workers should be motivated by incentivizing them. The most essential feature of Taylor’s Scientific Management Theory was that the workers were segregated based on their expertise and proficiency. If a group of workers displayed expertise in a certain area, then stocking them together enables the organization to accomplish the task within a short span of time. Taylor emphasized on improving the efficiency of the workers (Waring 2016). This was done by allocating tasks to them where they are comfortable and at ease. Taylor stated 4 principles of Scientific Management. These were the promotion of scientific method to promote the work environment and establish the most efficient way to accomplish a task. The scientific method enabled the workers to improvise in the work and new innovative ways were devised to expedite the process of performing the tasks. The Second feature was to assign the tasks based on expertise and capability. This resulted in the accomplishment of the task within a short duration of time. The third feature of Taylor’s Scientific Management required the leaders to monitor and assess the performance of the workers and supervise them in an efficient manner. The fourth feature required the leaders to allocate the work between the managers and the workers so that the managers could plan the task in a better and efficient manner. This would improve the efficiency of the working of the organization (Chang 2016).
Max Weber propounded the Bureaucracy Theory. According to Max Weber, there must be well-established rules and regulations regarding the work environment of the workers in the organization. He stated that the important skills of precision, speed m knowledge of work, strict supervision and performance are increased when the workers perform under strict Bureaucratic setup. The theory prioritizes the production of the employees but ignores the aspect of innovation and creativity. This reduces the workers to work freely as they are constantly required to work in a mundane and plain work environment (Ferdous 2016). Weber was not in support of allocating specific tasks based on the expertise of the workers, as this will create discrepancy in the bureaucratic setup of the organization (Cockerham 2015). The sharing of opinions and feedbacks by the employees was also not agreed upon by Weber, as he believed this would jeopardize the relationship between the leaders of the organization and the employees. The main aspect of Bureaucratic setup was to clearly define the job roles of the organization so that all the employees know the responsibilities and the roles of the employees. There should be no flexibility in the roles of the people, as these will lead to friction in the relationship among the employees (Ibsen 2015). Max Weber was against any type of innovation in the job, as he believed that jobs must be done on an established framework and there must be no changes to be made in the work styles. Doing so will change the work ethics of the organization altogether (Lopes and Goulet 2014).
The Modern Company of Apple is one of the best examples to cite the relevance of Taylor’s Scientific Management Theory as the company believes in innovating its products to optimize the user satisfaction count. The organization of Apple also believes in the efficiency of the product, as it will lead to further consolidation of the customer satisfaction and trust. This will enable the company to stand in good stead in the long run. The Scientific Management Theory is also relevant because the founder of the Apple Organization, Steve Jobs believed in the allocation of the specialized position to the specialists who are experts in their area of operation. This aspect enables the company to improvise and innovate as the expert workers will devise innovative way to maximize the output of the Organization and new styles of doing the work in a faster way become possible due to the application of this theory (Bolden 2016). The Bureaucracy Theory of Max Weber does not hold good for the functioning of the company as the success of any company is based on the value of new ideas, which leads to innovative changes in the long term. Weber was against the idea of sharing of feedbacks, as this will lead to the dissolution of the established relationships among the employees. This practice is not applicable in today’s corporate world as the companies of today are focused on improvising and innovating in a bid to outperform each other (Ambrosini et al. 2015). This is possible only when there exists free flow of ideas among the leadership and the workers. The Scientific Management Theory might have lost some of its values over the years but the overall importance to creativity cannot be denied. The Scientific Theory was the first theory of Management which emphasized on innovation and developing the skill sets of the workers and the employees. The Bureaucracy Theory is not as relevant today in the corporate world as the corporate world emphasizes more on innovation and promoting new ideas and visions for the future (Dolan and Rosenbloom 2016).
From the above analysis, it is clear that the Planning, Organizing, Leadership and Controlling are important aspects of the company and help the company in improvising and establishing itself as a reputed organization. The Scientific Theory of Management is also crucial because it was the first theory of management, which emphasized on the important aspect of innovation and creativity. The Bureaucracy theory as propounded by Max Weber is relevant in some aspects in order to maintain the discipline and work ethics of the organization. The Apple Company is a prime example, which shows the essence of Fayol’s Scientific Management Theory and how it is in practice to this day.
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