PROJECT PROCUREMENT AND RİSK
INTRODUCTION
The management of the processes of purchasing or acquiring the services ,products or results needed from outside the project team to perform the work is defined as project procurement management or the processes to purchase/acquire products, services and results from outside the project.
The main actors are”The Buyer” and the”The Seller” and central is the contractual obligations and regulations.Central is also how the purchasing process within the project is structured, with formal approvals and routines[16].In procurement process we have to consider the Business aspect,financial aspect,routines,instructions,investment aspect,subcontracting and every step in procurement will need its own tools Risk analysis,Investment calculus,vendor evaluation,quality assurance,specification determination,contract forms.
1. SPECIFICATION OF PLACE AND SIZE OF THE PROJECT.
1.1 NEW PROJECT OF GW
For the first and second assignment, our company hasn’t had any specific project. We only made the scope analysis, management plan, policy, stakeholder analysis, organizational chart within the subjects of Project Management, Quality, Human Resources, and Communication Management.(1,2)
For the third assignment, The Company GW has a current project, which is now on going. We have been ordered to make a solar thermal power plant to the area of desert of Arizona, United States. The ordered is made by the United State Government. There should be installed a solar thermal power plant to be built in 5 years. The target of this plant is to generate 275MW energy per year. The energy gained from the solar power, will be used in order to meet the electricity need of the towns that are the closest ones to the solar power. According to the assumption, if 1 average roof is capable to be built 20 solar panels on it, it is expected that this amount of solar energy will meet the electricity needs of approximately 40000 building such as home, school, businesses, and public buildings. The usage of renewable energy will definitely provide the United State Government to make a reasonable profit. Since it doesn’t cause any pollution, there will be generated a new perspective for environmental aspects, and it will repay its installation cost in a short period of time.
2. MAKE A STAKEHOLDER ANALYSİS FOR YOUR PROJECT
2.1 STAKEHOLDER ANALYSIS
When we were making the scope analysis of GW, in Assignment I, we already mentioned that, stakeholders are any group, party, organization or people, that somehow plays a role within the whole project. They affect or are affected by the actions that the organization performs. Stakeholder analysis identifies the stakeholders and their interests, defines their roles and related responsibilities and specifies whether, and to what extent, their expectations are treated as requirement in the project [3,4,5].
3. AN INVESTIGATION OF THE AREA OF DESERT OF ARIZONA IN MIND DUE TO RESOURCES (MAPS AND GEOGRAPHICAL INFORMATION)
As we have discussed in our scope analysis, as The Company of GW, our main objective is to set up high quality and efficient solar power plants with a reasonable cost. Since we are also aware of keeping the harmonious balance of energy, one of our aims is also to compensate the energy need by providing the environmental protection to keep the earth green. In order to have a high efficient plant with a high quality, it is quite crucial to pay attention at which the installation will be done. Because the available resources play the most important role, after setting up a plant, in terms of efficiency.
Efficiency for a plant can be found by the formula; desired output / required input. This formula can also be explained verbally; the highest efficiency we can get from a plan is 100% that is equal to 1 for this formula, which is impossible to obtain for the real life since we cannot have the ideal conditions. But in order to increase the efficiency to approach to zero, by a simple mathematics, we can say that, we need to keep the output higher as much as we can, while decreasing the input value. How we can decrease the required input value to nearly zero is by utilizing the natural resources as well as we can, which is the solar energy for our case. Therefore, it is very important to build up new plants to the regions, where there can be found high temperature and more sunny days available. Therefore, deserts take the first place in the ranking, when it needs to make a prioritizing. There is also one advantage that deserts can be used as a land for solar power systems, because there is no need any environmental impact such as lake (as it is needed for hydroelectric dams), or coal plants.
There are also many advantages to install the plants in the United States as the land;
* United States is the leader for the power research and development.
* It is one of only two countries in the world that has the largest scale of solar power.
* Since Arizona is located in the southwest of US, the feature of warm and sunny climate makes the desert of Arizona more favorable location for solar power.
* This solar power plant not only reserved by the people live around it, but also affects some other people by rebates and tax credits. As it is also explained in the website of Department of Energy of United States ; “Specific federal and state tax laws permit private companies and homeowners to credit the purchase price of their solar power systems against their annual income tax payment.”[6,7]
4. LIST OF ITEMS NEEDED
GW needs to identify the needed goods and services. This should be identified according to GW’s organization chart and procurement plan. After identifying the needed goods and services, the suppliers which will successfully fulfill the contracts and supply good and services, should be found. The suppliers should be chosen according to their technical capability, experience and human resource capability. Here is a list of needed items and services for GW:
Materials
Services
§ Office Equipment
§ Rental Cars
§ Meeting Rooms
§ Restaurant/Cafeteria
§ Security Stuff